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Workshop Administrator

2 months ago

Peterborough, Peterborough, United Kingdom Peterborough Limited Full time
Job Title: Workshop Administrator

Aragon Direct Services, a trading name of Peterborough Limited, is seeking a skilled Workshop Administrator to join their team based in Peterborough. The successful candidate will be responsible for effectively managing the delivery of the workshop and workshop stores administrative function.

Key Responsibilities:
  • Organise and co-ordinate work loading to ensure a smooth and seamless clerical / administrative function for the Workshop and garage stores.
  • Undertake paperwork and administration relating to all aspects of the vehicle fleet.
  • Manage the departments computerised fleet management system.
  • Ensure accurate records are maintained for each of the vehicles allocated to the contract.
  • Undertake clerical and administrative duties in respect of invoice processing and financial matters.
  • Book appointments for vehicle inspections, MOT test, service planning for a rolling program up to a year ahead.
  • Liaise with the vehicle users from all service departments across the contract to ensure that their fleet requirements are satisfied.
  • Be responsible for the accounting and administration of the vehicle workshop computerised stores and day to day resource of the fleet and stores.
  • Carry out analysis of complex data across all the software used for fleet monitoring.
  • Reconcile time and liaise with Workshop staff.
  • Undertake all responsibilities and duties with regard the Company's Health and Safety Policy.
  • Undertake all responsibilities and duties with regards to the Company's equalities policy and procedures and customer care policy.
Requirements:
  • Understanding of Fleet Management Legal Requirements.
  • Experience of Fleet Management Principles.
  • Ability to motivate and challenge staff.
  • Articulate, assured, able to engage in debate and to challenge assumptions whilst remaining flexible and open-minded.
  • Calm and considered under pressure, a person of integrity with high personal standards that do not dip under duress.
  • Effective communication skills (oral & written)
  • Good IT and keyboarding skills.
  • Good Interpersonal Skills
  • Ability to prioritise a workload.
Benefits:
  • Bereavement leave
  • Company pension
  • Cycle to work scheme
  • Free flu jabs
  • Free parking
  • Gym membership
  • Life insurance
  • On-site parking
Work Schedule:
  • Day shift
  • Monday to Friday

Work Location: In person