Project Coordinator

2 months ago

Edinburgh, Edinburgh, United Kingdom Ramboll Full time

About the Role

Ramboll is seeking a highly organized and detail-oriented Project Coordinator to join our team in Edinburgh. As a key member of our Project Administration Team, you will provide administrative support to our project managers and teams, ensuring the smooth delivery of projects.

Key Responsibilities

  • Provide administrative support to project managers and teams, including scheduling meetings, preparing project materials, and coordinating travel arrangements.
  • Manage project calendars, including holidays, extended leave, and absence.
  • Assist with document control activities, including formatting and proofreading documents for publication.
  • Support the creation and management of project files in data management systems.
  • Handle general internal and external correspondence within the project organization.
  • Organize and arrange business travel and accommodation for project team members as required.
  • Support project team with project controlling, invoicing tasks, and tracking project expenses.
  • Assist in the preparation of project management progress reports for internal and external stakeholders.
  • Complete project status and general maintenance of internal project management tools.

About You

We are looking for a highly organized and detail-oriented individual with excellent communication and time-management skills. You will have experience in a project administration or coordination role and be proficient in Microsoft Office Applications (Word, PowerPoint, Excel). You will also have experience in diary management and be able to effectively prioritize multiple tasks and make independent decisions.

Requirements

  • UK resident for 5+ years (for security clearance eligibility)
  • 1-2 years of experience in a project administration or coordination role
  • Experience with large design projects in an international environment, preferred
  • Experience of Office Management, reception, administrative tasks
  • High level of proficiency in written and spoken English
  • High attention to detail with excellent time-management and communication skills
  • Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
  • Diary management experience
  • Experience in the setting up and administration of UK ProjectWise and or similar information management systems
  • Experience with MS Project or other project management applications
  • Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
  • Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
  • Ability to thrive in a fast-paced, team environment
  • Able to effectively prioritize multiple tasks and make independent decisions
  • Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
  • High integrity and team spirit, proactively engaging with others and offering support when required

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