Intellectual Property Administrator

15 hours ago


Aberdeen, Aberdeen City, United Kingdom Marks & Clerk Full time
Job Summary

We are seeking a highly organized and detail-oriented Intellectual Property Administrator to join our team at Marks & Clerk LLP. As a key member of our IP team, you will be responsible for providing administrative support to our patent attorneys and ensuring the smooth operation of our case management system.

Key Responsibilities
  • Process incoming communications and record relevant data on our firm database (Inprotech)
  • Generate and forward documentation to internal and external clients
  • Search for files and file electronic correspondence in our Document Management System (DMS)
  • Monitor due dates and reminders, and follow up as required
  • Liaise with external parties to resolve queries or obtain instructions
  • Record service charges and generate invoices when applicable
  • Access external information sources to check and retrieve relevant information
  • Work in compliance with our quality management systems, policies, and procedures
  • Perform general administrative duties, including copying, scanning, room booking, and phone answering
  • Create, ensure sign-off, and send standard letters/documents to clients
Requirements
  • Previous administrative or legal secretarial experience
  • Strong written and verbal communication skills
  • Good IT skills, including MS Office and Outlook
  • Experience with a document management system (preferred but not essential)
  • IP experience (preferred but not essential)
  • Experience working in a paperless environment
What We Offer
  • Competitive salary dependent on qualification and experience
  • 26 days' annual holiday plus statutory holidays
  • Hybrid working
  • Contributory pension scheme
  • Life assurance
  • Private medical insurance (after 12 months)
  • Permanent health insurance (after 12 months)
  • Reimbursement of membership fees to professional bodies required for the role
Location

Aberdeen

Employment Type

Permanent, Full Time



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