Intellectual Property Administrator
15 hours ago
We are seeking a highly organized and detail-oriented Intellectual Property Administrator to join our team at Marks & Clerk LLP. As a key member of our IP team, you will be responsible for providing administrative support to our patent attorneys and ensuring the smooth operation of our case management system.
Key Responsibilities- Process incoming communications and record relevant data on our firm database (Inprotech)
- Generate and forward documentation to internal and external clients
- Search for files and file electronic correspondence in our Document Management System (DMS)
- Monitor due dates and reminders, and follow up as required
- Liaise with external parties to resolve queries or obtain instructions
- Record service charges and generate invoices when applicable
- Access external information sources to check and retrieve relevant information
- Work in compliance with our quality management systems, policies, and procedures
- Perform general administrative duties, including copying, scanning, room booking, and phone answering
- Create, ensure sign-off, and send standard letters/documents to clients
- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills, including MS Office and Outlook
- Experience with a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
- Competitive salary dependent on qualification and experience
- 26 days' annual holiday plus statutory holidays
- Hybrid working
- Contributory pension scheme
- Life assurance
- Private medical insurance (after 12 months)
- Permanent health insurance (after 12 months)
- Reimbursement of membership fees to professional bodies required for the role
Aberdeen
Employment TypePermanent, Full Time
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