Senior Bid Project Manager

4 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Siemens Energy Full time

About the Role

Location United Kingdom

We are seeking a highly skilled Senior Bid Project Manager to join our team at Siemens Energy in Newcastle upon Tyne, England. As a Senior Bid Project Manager, you will be responsible for handling the Bid & LOA process for assigned proposals, with the objective of securing quality orders for projects within UK markets.

Responsibilities

  • Support the Proposals Manager / Head of Proposals and Sales / Business Development team in the preparation of pre-qualification documentation and request for information submissions as the need arises.
  • Review invitation to tender and specifications to resolve customer's requirements and understand the project drivers for all opportunities.
  • Prepare Bid - No Bid documentation and acquire authorization to bid.
  • Formulate a winning bid strategy in conjunction with Proposals Manager and relevant Sales Manager / Business Development Manager with consideration to overall business targets / strategy.
  • Identify and agree scope / timescales for all internal deliverables with the 'Capture Team' at the tender kick-off meeting.
  • Maintain clear transparency of bid progress at all times.
  • Collaborate with the Capture Team to ensure all results are produced in accordance with the tender program through participation in tender coordination and review meetings etc.
  • Liaise closely with Procurement and Commercial functions in handling external supplier / subcontractor inquiries.
  • Attend customer pre-tender clarification meetings / presentations and undertake site visits where vital to ensure scope is fully clarified and understood.
  • Receive, review and clarify all internal and external supplier / subcontractor inputs to ensure consistency with the tender requirements and all interfaces are coordinated.
  • Produce the tender price calculation using approved Calculation Tools to reflect internal cost estimates, supplier / subcontractor prices and margins / recoveries in line with business targets.
  • Ensure project / contractual risk is fully evaluated and mitigated within the tender proposals as required.
  • Ensure cashflow / EVA is accurately modeled, and appropriate terms of payment proposed to improve returns.
  • Ensure that the cost estimate is realistic, robust and competitive.
  • Ensure all internal cost estimates are underwritten by the relevant functional head.
  • Ensure all external costs are supported by a competitive supplier / subcontractor fixed price and valid quotation.
  • Capture lessons learned.
  • Prepare tender approval pack including Calculation Sheet, Cashflow, Limits of Authorization, Procurement Schedule, Risk Register etc and acquire management approval in accordance with current signature protocols and LoA requirements.
  • Prepare and compile proposal documentation ensuring that the proposal submission is of a high quality and aligned with customer requirements / instructions.
  • Follow-up of tender submission in conjunction with Sales / Business Development to establish driven position and compliance with customer requirements.
  • Receive and respond to all customer requests for clarifications / amendments in a timely and professional manner including maintenance of Tender Questionnaire log.
  • Own the tender negotiation process / meetings / presentations with the customer with participation of the Proposals Manager / Sales / Business Development as required.
  • Ensure all orders received are consistent with the tender offer and prepare vital documentation for handover to Operations in a timely manner.
  • Ensure the Salesforce database is maintained and updated with current data at all times.
  • Carry out lost order analysis in conjunction with the customer and Key Account Manager for all lost opportunities.
  • Establish, run and supervise tender within approved tender budget.
  • Develop and maintain excellent working relationships with both internal partners and external suppliers / subcontractor / consortium partners.
  • Develop and maintain excellent working relationships with customers' representatives at all levels and remain customer focused at all times.
  • Ensure management is always advised of progress and key events / developments throughout the tender process.
  • Ensure all activities are conducted in a professional and ethical manner and in full compliance with company procedures, protocols, governance, etc

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