HR Administrator

1 month ago

Edinburgh, United Kingdom Eden Scott Full time
HR Administrator Job Description

Eden Scott is seeking an experienced HR Administrator to join our team in Edinburgh City Centre. As an HR Administrator, you will play a vital role in supporting our employees across global locations.

This is a newly created position that will work closely with our HR Business Partner, enabling and supporting functions such as Finance, IT, and Marketing. The successful candidate will be a trusted team player, working closely with employees and managers to support our teams through all administrative aspects of the employee lifecycle and HR project support.

Key Responsibilities:
  • Manage the full on- and off-boarding process, ensuring a seamless experience for employees and managers.
  • Prepare and issue offer letters and contracts, maintaining accurate records of signed copies.
  • Obtain and follow up on employment references for new hires, ensuring satisfactory references are received before the start date.
  • Coordinate new hire welcome details, ensuring timely receipt of required information for payroll.
  • Maintain accurate employee records, ensuring all documentation is completed on time.
  • Handle the timely storage of employee-related documents, such as appraisals and salary review letters.
  • Guide managers in developing onboarding plans for new employees.
  • Manage the offboarding process, including generating leaver letters and calculating annual leave.
  • Assist with the administration, tracking, and management of employee benefits, ensuring accurate records are kept.
  • Respond to reference and mortgage confirmation requests, obtaining appropriate consent.
  • Provide day-to-day HR administrative support, ensuring accurate management of employee paperwork in line with GDPR, legal, and audit requirements.
  • Support the administration of UK visa sponsorships, global mobility, and employee relocations.
  • Identify and propose process improvements to enhance HR systems and workflows.
  • Handle confidential information with discretion, maintaining the highest level of integrity.
  • Manage the applicant tracking system, ensuring smooth posting and timely responses to candidates.
  • Maintain accurate records of annual leave balances for all employees.
  • Generate regular leave balance reports for managers and employees.
  • Oversee the annual leave carryover process, ensuring compliance with company policies.

This is a fantastic opportunity for an HR Administrator to continue their development across all areas of HR with a dynamic team

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