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Finance Assistant

2 months ago

Woodford Green, Greater London, United Kingdom Spencer - Richardson Full time

We are seeking a highly skilled Financial Support Assistant to join our team at Spencer-Richardson, a leading construction company based in Kent. The successful candidate will be responsible for providing day-to-day financial administrative support to our Finance Manager and ensuring the accuracy and timeliness of financial reporting.

The ideal candidate will have a strong background in financial administration, with experience in managing purchase ledgers, processing invoices, and reconciling supplier statements. They will also possess excellent attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Key responsibilities will include:

  • Managing the purchase ledger process, ensuring all documentation is processed in accordance with company procedures
  • Receiving and distributing purchase invoices for authorization
  • Inputting purchase invoices and staff expenses into our accounting system, Sage 50 Accounts, with a focus on accuracy and attention to detail
  • Monthly supplier statement reconciliations, investigating any variances identified
  • Guaranteeing a high quality of control and e-filing for all financial documents
  • Managing the company's pre-payment card, inputting invoices and reconciling statements on a weekly basis
  • Resolving creditor queries via email or telephone
  • Regularly reviewing and chasing missing invoices or receipts
  • Processing weekly subcontractor runs and uploading to Sage
  • Ownership of subcontractor records and verifying new subcontractors on HMRC
  • Submitting monthly HMRC CIS Returns
  • Distributing monthly project cost reports from Sage to contract managers
  • Auditing nominal codes to ensure correct allocation
  • Maintaining the asset register and depreciation accounts
  • Assisting with sales ledger invoicing and payment run processing as required

Key skills required:

  • Sage 50 user
  • Highly attention to detail and delivers accurate work
  • Working knowledge of CIS and Domestic Reverse charge preferred but not essential
  • Confident communicator
  • Good Microsoft Excel skills (formulas and pivot tables as a minimum)
  • Good all-round IT skills (MS office)