Vessel Administration Finance Lead

3 weeks ago


Clydebank, West Dunbartonshire, United Kingdom Northern Marine Full time

Position Overview

As the Finance Client Reporting Team Leader, you will oversee the vessel administration unit and finance officers responsible for all central vessel operations. Your role will focus on enhancing and automating multi-vessel processes, ensuring the delivery of precise vessel reporting to a key client within a progressive Vessel Management Company. You will be accountable for meeting all deadlines and KPIs, providing regular updates to the Financial Controller.

Key Responsibilities

  • Lead a team of Finance Officers and administration staff, including conducting performance reviews and onboarding new team members.
  • Ensure accurate accounting of all inter-vessel transfers and timely execution of bank transactions.
  • Streamline the exit process for vessels leaving management, reducing the time to the contractual three-month period.
  • Reconcile crew leave balances, ensuring all liabilities are accurately recorded, reconciled, and managed within the month-end timeframe.
  • Oversee the completion of crew payroll processes within specified deadlines.
  • Authorize bank payments.
  • Manage team dynamics, including setting performance objectives, fostering development, and facilitating recruitment.
  • Document all operational processes thoroughly.
  • Collaborate with the Financial Controller to identify opportunities for efficiency and automation across all procedures.
  • Assist the Financial Controller with special projects as needed.
  • Promote teamwork and provide cross-functional support within the department.
  • Work towards achieving monthly deadlines and KPIs while capturing and acting on client feedback.
  • Ensure adherence to processes that facilitate efficient fleet movements within Finance Client Reporting.
  • Coordinate team meetings with the Financial Controller, ensuring that deliverables and progress are effectively communicated.
  • Establish KPIs and implement processes to track these for the Ship Management Dashboard.

You may occasionally be asked to perform additional tasks relevant to your role.

Candidate Requirements

Essential Qualifications

  • Professional accountancy qualification.
  • Demonstrated experience in a dynamic team environment with proven leadership and staff management skills.

Desirable Qualifications

  • Part Qualified Accountant – ACCA/ICAS.
  • Experience in a dynamic team with demonstrated leadership and management capabilities.
  • Familiarity with ERP systems or similar software to Agresso.


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