Fleet Coordinator Specialist

5 days ago

Basingstoke, Hampshire, United Kingdom The AA Full time
Job Title: Fleet Coordinator

We are seeking a highly organized and detail-oriented Fleet Coordinator to join our team at The AA. In this role, you will be responsible for efficiently managing internal and external data to ensure accurate updates across all systems.

Key Responsibilities:
  • Vehicle Replacement and Cost Prevention: Liaise with suppliers to ensure timely vehicle replacements and manage vehicle returns to prevent additional costs.
  • Timely Vehicle Repairs: Coordinate with suppliers for timely vehicle repairs and support operational teams.
  • Purchase Order Management: Handle Ariba PO process for regular and ad-hoc purchase orders.
  • Invoice Reconciliation and Payment Validation: Reconcile and validate all invoices and ensure payments align with supplier terms.
  • Support Services and Fleet Administration: Provide support services (e.g., fuel cards) and update fleet systems.
  • Management Information (MI) Reporting: Generate MI reports for external suppliers and internal AA departments.
Requirements:
  • Fleet and Leasing Experience: Ideal experience gained from fleet or leasing roles.
  • Company Car Management: Experience with managing company cars (desirable).
  • Stakeholder Collaboration: Experience working with internal stakeholders and external customers and suppliers.
  • Analytical Skills: Excellent numerical skills and ability to analyze and interpret complex data.
  • Software Proficiency: Good working knowledge of key software solutions, including Excel, Word, PowerPoint, Project, Visio, Nintex, Microsoft Power Apps, Service Now, and Triaster.
Benefits:
  • Free AA breakdown membership from day 1, 50% discount for family and friends in the first year plus discounts on other AA products.
  • 25 days annual leave plus bank holidays + option to buy additional annual leave.
  • Dedicated Employee Assistance Programme and 24/7 remote GP service for you and your family.
  • Pension scheme available up to 7% contribution.
  • Access to the EV discount scheme.

We are an equal opportunities employer and welcome applications from everyone. The AA values diversity and the difference this brings to our culture and our customers. We actively seek people from diverse backgrounds to join us and become part of an inclusive company where you can be yourself, be empowered to be your best and feel like you truly belong.

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