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Procurement Specialist
2 months ago
OEC is seeking a highly skilled Procurement Specialist to join our team. As a key member of our procurement department, you will be responsible for facilitating the procurement of goods and services to be used internationally by the company.
Key Responsibilities- Vendor Management: Negotiate the best possible vendor pricing, service guarantees, and terms and conditions in cooperation with business and legal teams.
- Sourcing and Contract Management: Assist with the sourcing of new vendors and suppliers, and maintain and renew existing services/contracts to ensure we have the best cost for services and that the services or licensing line up with the end user's needs.
- Documentation and Record-Keeping: Maintain documentations such as agreements or notes within our internal systems, including maintenance and audit requirements.
- Software and Licensing Management: Work closely with departments to evaluate software and licensing or service needs based on requirements, and evaluate current software and licensing programs or services to eliminate redundancy and control costs.
- User Access and IT Purchases: Assist in the set-up and maintenance of user access rights and supports licensing and software assignments in the system, including vendor portals, and evaluates IT purchases and recurring expenses to eliminate duplication and control costs.
- Compliance and Policy: Ensure Investment Budget guidelines and purchasing Policy are followed, and keep track of all purchase requisitions via the IT ticketing system to ensure adherence to company policy.
- Receiving and Payment: Work closely with receiving departments to ensure proper supplies have arrived, and validate and ensure payments working with Accounts Payable team.
- At least 12-18 months of purchasing experience in a technology environment.
- Vendor management experience; able to build relationships with local and international vendor partners.
- General understanding and able to review and understand standard legal agreements (Statements of Work, Order Forms or Licensing agreements).
- Strong communication/written and interpersonal skills.
- Fluent in written and spoken English.
- Technical aptitude with proficiency in MS Office (including spreadsheet creation and maintenance).
- Process-oriented with excellent organizational skills; ability to prioritize multiple projects effectively and within deadlines.
- Ability to work independently.
- Demonstrated self-starter; able to learn new skills quickly.
- Good problem-solving and decision-making skills.
- Performs within established ethical standards and business codes of conduct.
- General accounting understanding and business acumen.
