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Office Manager

2 months ago

Bournemouth, Bournemouth, United Kingdom Reed Full time

Job Title: Office Manager

Job Summary: Reed is seeking a highly organized and detail-oriented Office Manager to join their team. The ideal candidate will be responsible for managing the firm's financial operations and ensuring the smooth running of the office.

Key Responsibilities:

  • Financial Management:
    • Oversee all financial transactions, including accounts payable and receivable, payroll, and bank reconciliations.
    • Prepare and manage budgets, financial reports, and forecasts.
    • Ensure compliance with financial regulations and legal requirements.
    • Liaise with external auditors and manage the annual audit process.
  • Office Management:
    • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Supervise administrative staff and provide training and support as needed.
    • Manage office supplies inventory and place orders as necessary.
    • Coordinate maintenance and repairs of office equipment and facilities.
  • Client Relations:
    • Handle client inquiries and provide exceptional customer service.
    • Assist in the preparation of client billing and manage collections.
    • Maintain client confidentiality and ensure all records are securely stored.
  • Human Resources:
    • Assist with recruitment, onboarding, and training of new employees.
    • Manage employee records and ensure compliance with HR policies and procedures.
    • Coordinate staff meetings and company events.

Requirements:

  • Minimum of 5 years of experience in accounting and office management, preferably in a legal or professional services environment.
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and as part of a team.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • A supportive and collaborative work environment.