Executive Assistant to Chief Executive

3 weeks ago

Central London, United Kingdom Bain and Gray Full time

Our client is an innovative organization with a team that embodies forward-thinking – they are the sole entity specializing in their field of expertise. This well-established yet rapidly growing startup in the technology and sustainability sector is in search of an Executive Assistant to support their Chief Executive. Given the urgent requirement and the novelty of this position within the company, this role is an interim to permanent opportunity. Our client is dedicated to overcoming challenges and is deeply committed to environmental sustainability. The Chief Executive is dynamic and embodies the spirit of entrepreneurship, seeking a creative, resilient, and highly capable Executive Assistant who can act as a true thought partner and take full ownership of their responsibilities.

We are looking for an Executive Assistant who thrives on bringing order to creativity, possesses a passion for environmental issues, and has a proven track record of confidently navigating strategy and operations while providing seamless and proactive support to the Chief Executive. As the organization aims to broaden its operations internationally, experience working in the United States would be a significant advantage.

Key Responsibilities:

  • Manage and coordinate the Chief Executive's complex and frequently changing schedule
  • Draft, review, and dispatch communications on behalf of the Chief Executive and company executives
  • Organize and arrange comprehensive travel plans and itineraries across various time zones
  • Prepare and organize strategic materials to assist the Chief Executive in meetings
  • Compile materials for Board meetings
  • Engage with the Senior Management team and Board of Directors
  • Provide ad hoc support to the Chief of Staff and Managing Director
  • Conduct commercial research and connect organizations, projects, and essential business information

Essential Skills:

  • A detail-oriented self-starter with prior experience in a startup environment
  • An Executive Assistant with sound judgment and the ability to prioritize effectively
  • Energetic and eager to embrace new projects and ideas in a fast-paced setting
  • Ability to adapt to new tools and work flexibly in a rapidly changing environment
  • A collaborative team player capable of fostering productive working relationships
  • Exceptional organizational and time-management abilities
  • Strong communication skills

Bain and Gray is committed to equal opportunity employment. We continuously strive to enhance our processes surrounding diversity, equity, and inclusion.

Bain and Gray specializes in recruitment for administrative and personal assistant roles across London. Our focus includes positions such as Receptionists, Team Assistants, Executive Assistants, Office Managers, and Personal Assistants across various industry sectors. As a boutique agency, we are unable to respond individually to the high volume of applications.

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