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Project Team Administrative Coordinator

2 months ago

Reading, Reading, United Kingdom Wood PLC Full time
JOB OVERVIEW

Wood is actively seeking a Project Team Administrative Coordinator to provide essential support to our Projects division. This role is designed for hybrid work arrangements, allowing flexibility while being integrated with our dynamic team.

Key Responsibilities

The Project Team Administrative Coordinator will primarily assist the Oil, Gas & New Energies sector within our Projects division. The successful candidate will deliver comprehensive administrative support and coordination to technical teams, adeptly managing a variety of tasks and priorities in a fast-paced project environment.

This position is ideal for an individual with outstanding organizational and administrative capabilities, who thrives in a collaborative setting and effectively engages with stakeholders at all levels.

Our Projects and Clients

Shaping a Sustainable Future. We aim to create a better tomorrow by developing solutions that tackle significant challenges faced by our clients and society at large.

Your Partner in Innovative Capital Investments

Wood's Projects division excels in delivering reliable and consistent outcomes in complex projects that involve cutting-edge technology, intricate construction logistics, and large-scale operations. Our Projects unit offers a comprehensive range of solutions throughout the lifecycle of major capital projects, including program and project management, engineering and design, procurement, construction, and project delivery.

With a global workforce exceeding 12,000 professionals, we undertake some of the most ambitious and vital projects across various sectors, including:
  • Oil & Gas (Upstream, Midstream, Downstream)
  • Chemicals
  • Renewable Energy
  • Power Generation
  • Mining & Minerals
  • Manufacturing
  • Life Sciences
  • Transportation
  • Water Management
  • Government Services
The work we perform is crucial in facilitating the energy transition.

What We Offer
  • A Supportive Team Environment: We foster a culture of mutual support, encouraging knowledge sharing across all business areas.
  • Engaging Projects: Work on meaningful projects that assist industry leaders in achieving their sustainability and decarbonization goals.
  • Flexible Work Arrangements: We offer options that accommodate client, team, and individual needs, including hybrid and remote work opportunities.
  • Commitment to Diversity and Inclusion: We actively promote diversity and inclusion throughout our organization.
  • Competitive Compensation Package: Regular reviews ensure that our remuneration aligns with market standards.
  • Flexible Benefits: Enjoy 33 days of annual leave (including public holidays), with the possibility of an additional 'flex day' each month, along with a generous pension scheme and private medical coverage.
  • Professional Development: Tailored development plans to support your career growth.
  • Global Networking: Collaborate with experts worldwide who are at the forefront of our industry.
PRIMARY DUTIES
  • Serve as the main point of contact for the Projects team regarding all administrative matters.
  • Coordinate visa arrangements for project travel.
  • Organize travel logistics, including flights, accommodations, and transfers, often involving complex itineraries.
  • Compile, manage, and distribute various reports on a weekly, monthly, and executive basis.
  • Oversee the administration of new team members and departures, ensuring all necessary software and hardware are prepared.
  • Maintain departmental data, including distribution lists, contact information, team CVs, and asset management.
  • Assist with Oracle timesheet adjustments and expense verification.
  • Manage office space, including desk assignments and meeting room bookings.
  • Order supplies and manage miscellaneous departmental needs.
  • Coordinate team-building activities and workshops.
  • Act as a liaison for external subscription services and internal programs.
  • Administer Oracle systems in support of departmental operations.


QUALIFICATIONS

We encourage candidates with diverse backgrounds to apply, even if you do not meet every qualification listed. At Wood, we value different perspectives and are committed to equal opportunities.

Essential Skills:
  • Strong collaboration skills within a team environment.
  • Experience in a project or team secretary, office manager, or senior administrative role.
  • Exceptional organizational and administrative abilities.
  • Effective communication skills across all organizational levels.
  • Proficient in handling confidential information.
  • Advanced proficiency in Microsoft Office applications.
  • Experience with ERP and travel booking systems.
  • Proactive approach to supporting departments and managers.
  • Adaptability and excellent communication skills.
Preferred Skills:
  • Familiarity with Wood's operational practices.
  • Experience with the Oracle ERP system is a plus.
ABOUT WOOD

Wood is a global leader in consulting and engineering, dedicated to unlocking solutions to critical challenges in energy and materials markets. We provide consulting, project, and operational solutions in 60 countries, employing approximately 35,000 individuals.

DIVERSITY STATEMENT

We are an equal opportunity employer that values a diverse workforce. All qualified applicants will be considered for employment based on objective criteria, without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with applicable laws.