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Chief Executive Officer's Executive Assistant

2 months ago

London, Greater London, United Kingdom Cambridge Healthcare Research Full time

About Cambridge Healthcare Research
At Cambridge Healthcare Research [CHR], we collaborate with leading biopharmaceutical organizations, aiding their strategic and commercial decision-making processes. Our commitment to thorough primary and secondary research ensures that we deliver comprehensive market insights and actionable strategies to our clients. We are dedicated to excellence through accountability, passion, and reliability.

Position Overview
As an Executive Assistant to the CEO, you will play a crucial role in providing high-level administrative and business partner support to the CEO and their office. This position reports directly to the Chief of Staff and involves acting as the administrative liaison to the Board of Directors, managing executive commitments, and facilitating C-Suite initiatives.

Key Responsibilities

  • Manage the CEO's calendar with sophistication, prioritizing inquiries and requests while resolving conflicts and making informed decisions to ensure a seamless daily schedule.
  • Coordinate travel arrangements and accommodations for the CEO, including managing expense reports.
  • Assist the CEO in various tasks to enhance their ability to lead effectively, such as conducting research, generating reports and presentations, creating briefings, and preparing meeting agendas and documents.
  • Maintain close communication with the CEO to keep them informed of upcoming commitments and responsibilities, anticipating their needs ahead of meetings and events.
  • Serve as a 'gateway' to the CEO, ensuring efficient communication between the CEO and employees, while fostering credibility and trust with the Senior Executive Team [SET].
  • Provide administrative support to the Chair and Board of Directors, including scheduling meetings, taking minutes, and distributing Board materials.
  • Assist in preparing CEO correspondence for internal announcements, Board meetings, and events in collaboration with the Chief of Staff and the Marketing and Communications team [MarComs].
  • Conserve the CEO's time by gathering, researching, and analyzing information as needed in advance.
  • Handle ad hoc requests as necessary, including personal or family matters.

Qualifications

  • Minimum of 2 years of executive support experience, specifically supporting C-suite executives in individual and team settings.
  • Proficient in Microsoft Office Suite [Outlook, Word, Excel, and PowerPoint].
  • Exceptional verbal and written communication skills, capable of engaging with senior internal contacts and client stakeholders to a consistently high standard.
  • Outstanding organizational skills and meticulous attention to detail, with the ability to prioritize tasks and think analytically.
  • Ability to work independently and confidentially, demonstrating a high level of professionalism.
  • Capacity to respond with appropriate urgency to situations requiring quick decisions regarding priorities and workload.
  • Maintain a high level of integrity and discretion when handling confidential information.
  • Proven time management skills, with the ability to meet deadlines and perform well in a fast-paced environment.
  • High cognitive flexibility, comfortable transitioning between strategic and operational tasks.

Core Competencies

  • Strong business acumen with the ability to interpret priorities and make sound judgment calls.
  • Commitment to excellence, consistently performing duties to a high standard.
  • Excellent interpersonal skills, able to interact confidently and professionally with individuals at all levels.
  • Emotional intelligence, demonstrating the ability to handle sensitive information and complex situations.
  • Collaborative team player, leading with a cooperative approach.
  • Focused on delivery, dedicated to meeting the expectations of the CEO while managing relationships with internal and external stakeholders.
  • Responsive, capable of managing a high volume of communications with awareness of when to act outside normal business hours.

Our Culture
At CHR, we foster a culture that supports the talented and the curious, empowering individuals to develop skills that promote personal growth within a dynamic team environment. Our core values drive us to embed thoughtful and inquisitive teams at the center of every client challenge:

  • Collaboration: Building strong connections to achieve collective success.
  • Excellence: Striving for greatness in all endeavors.
  • Community: Making a positive impact beyond the workplace for our people, clients, and society.
  • Courage: Embracing challenges as opportunities for growth.
  • Integrity: Upholding ethical standards in all actions.

Commitment to Society
We believe that a successful business transcends financial success; it is also about leveraging our expertise and resources to create a positive societal impact. At CHR, we are dedicated to driving meaningful change, ensuring our employees not only build rewarding careers but also contribute positively to society.

Benefits
CHR's head office operates under a hybrid working model, offering a flexible and supportive environment alongside a competitive salary and benefits package, which includes:

  • Base salary ranging from £45,000 to £50,000 per annum, based on experience.
  • Annual bonus opportunities.
  • Private healthcare and life assurance.
  • Contributory pension scheme.
  • Cycle to work scheme.
  • Personal fitness allowance.
  • A collaborative and stimulating leadership environment.
  • An opportunity to influence decisions that will propel CHR forward.

Diversity and Inclusion
We are an Equal Opportunity Employer, making all employment decisions without regard to age, national origin, race, ethnicity, religion, creed, gender, sexual orientation, disability, veteran status, or any other characteristic protected by law.