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Executive Support Specialist
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at GBS Global Applied Knowledge. As an Executive Assistant, you will provide administrative support to our senior-level managers, ensuring the smooth operation of our office.
Main Responsibilities- Diary Management: Coordinate the Provost's schedule, manage calendars, and arrange travel arrangements.
- Report Management: Work with the Provost and Faculty to centralize ownership of reports within the Provost Office.
- Data Projects: Lead on managing new data projects from end to end, gathering requirements, and delivering new reports.
- Support to Leadership Team: Provide administrative support to the leadership team members, including responding to queries, preparing documents, and arranging meetings.
- Meeting Coordination: Coordinate with other Executive Assistants to set up senior-level events, including client meetings, conferences, and company off-sites.
- Administrative Tasks: Perform a variety of administrative tasks, including data entry, document preparation, and travel arrangements.
- Experience: Substantial previous experience as an Executive Assistant in a corporate environment.
- Organizational Skills: Excellent organizational and time management skills.
- Discretion and Confidentiality: Discretion and confidentiality in maintaining professionalism and strict confidentiality with information and strictly confidential matters.
- Data Analysis: Experience providing insight and analytics that can be used to inform strategic/operational planning and supporting the delivery of that planning.
- Communication Skills: Excellent verbal and written communication skills, including drafting and compiling reports.
- Technical Skills: Strong knowledge and competencies in MS Office 365 package, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
The Executive Assistant will also be expected to demonstrate their commitment to GBS values and regulations, including equal opportunities policy, and to their Health and Safety responsibilities to ensure a safe and secure working environment for staff, students, and other visitors to the campus.
