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Administrative Assistant

2 months ago

Aberdeen, Aberdeen City, United Kingdom Search Full time

Job Summary:

We are seeking an experienced Accounts Assistant to provide essential administrative and bookkeeping support to our finance team. As an Accounts Assistant, you will play a vital role in ensuring the smooth operation of our daily financial activities.

Main Responsibilities:

  • Financial Transactions: Manage daily cash receipts, issue sales invoices, and perform monthly reconciliation of the sales ledger to the general ledger.
  • Purchase and Supplier Management: Process purchase invoices, ensuring correct coding and VAT treatment, with monthly reconciliation to the general ledger. Establish and maintain processes for timely supplier payments.
  • Bank and Cash Management: Reconcile bank, cash, credit card, and control accounts. Process expense claims and calculate and pay agent's commission.
  • Payroll and VAT: Compile and process payroll on a weekly and monthly basis, including SSP/SMP calculations. Prepare and submit quarterly VAT returns.
  • General Administration: Maintain business MID (Motor Insurance Database) in liaison with the insurance broker. Assist auditors with preparation for the annual audit. Prepare Month End Reports and handle general filing.

Requirements:

  • Proven 2 years' experience in an accounts assistant role or similar.
  • Strong attention to detail and accuracy.
  • Ability to prioritise and manage multiple tasks efficiently.
  • Excellent communication skills, both written and verbal.
  • Proficiency in accounting software and MS Office Suite.
  • Driver licence (preferred).

About Us:

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.