Team Assistant to Lead Executive Assistant

2 days ago

Bristol, Bristol, United Kingdom OVO Energy Full time

Role Overview

This is an exciting opportunity to join the OVO Energy team as a Team Assistant to the Lead Executive Assistant. As a key member of the C-Suite office, you will provide administrative support to the EA to the CEO and contribute to the smooth operation of the team.

Key Responsibilities

  • Assist with arranging internal and external meetings, including coordinating travel arrangements and managing meeting room setup.
  • Provide proactive support to the EA to the CEO, including managing team holiday calendars, handling meeting room setup, and preparing documents for meetings.
  • Coordinate events, offsites, and team away days, ensuring seamless execution and attention to detail.
  • Manage expenses, POs, and invoices, maintaining accurate records and ensuring timely processing.
  • Handle and maintain email distribution lists, ensuring up-to-date information and efficient communication.
  • Produce documents, including meeting agendas and presentations, to support the EA to the CEO and the team.
  • Ensure confidentiality of all appropriate communications and documentation, upholding the highest standards of discretion.
  • Support the EA to the CEO with ad-hoc tasks, including holiday cover and additional support as needed.

Requirements

  • Previous experience in an administrative or support role, preferably in an office environment.
  • Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Proficiency in G-Suite, Workday, Agiito, Sli.do, and Slack, with the ability to learn new systems and tools quickly.
  • Ability to work in a fast-paced, deadline-driven environment, remaining calm and composed under pressure.
  • Flexibility and adaptability, with a willingness to take on new challenges and responsibilities.

What We Offer

OVO Energy is committed to providing a supportive and inclusive work environment, with a range of benefits and opportunities for growth and development. As a Team Assistant to the Lead Executive Assistant, you will be part of a dynamic team that is passionate about making a positive impact on the environment and the community.

Benefits

  • Competitive salary range of £24,000 - £30,000, depending on experience.
  • Eligibility for an on-target bonus of 15%.
  • A range of flexible benefits, including green benefits, progressive policies, and flex pay.
  • Opportunities for career growth and development, with a focus on supporting the company's Plan Zero mission.

Belonging at OVO

OVO Energy is committed to creating a workplace that is inclusive and diverse, where everyone feels valued and supported. As a Team Assistant to the Lead Executive Assistant, you will be part of a team that is passionate about making a positive impact on the environment and the community.

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