Team Assistant to Lead Executive Assistant
2 weeks ago
Role Overview
This is an exciting opportunity to join the OVO Energy team as a Team Assistant to the Lead Executive Assistant. As a key member of the C-Suite office, you will provide administrative support to the EA to the CEO and contribute to the smooth operation of the team.
Key Responsibilities
- Assist with arranging internal and external meetings, including coordinating travel arrangements and managing meeting room setup.
- Provide proactive support to the EA to the CEO, including managing team holiday calendars, handling meeting room setup, and preparing documents for meetings.
- Coordinate events, offsites, and team away days, ensuring seamless execution and attention to detail.
- Manage expenses, POs, and invoices, maintaining accurate records and ensuring timely processing.
- Handle and maintain email distribution lists, ensuring up-to-date information and efficient communication.
- Produce documents, including meeting agendas and presentations, to support the EA to the CEO and the team.
- Ensure confidentiality of all appropriate communications and documentation, upholding the highest standards of discretion.
- Support the EA to the CEO with ad-hoc tasks, including holiday cover and additional support as needed.
Requirements
- Previous experience in an administrative or support role, preferably in an office environment.
- Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
- Proficiency in G-Suite, Workday, Agiito, Sli.do, and Slack, with the ability to learn new systems and tools quickly.
- Ability to work in a fast-paced, deadline-driven environment, remaining calm and composed under pressure.
- Flexibility and adaptability, with a willingness to take on new challenges and responsibilities.
What We Offer
OVO Energy is committed to providing a supportive and inclusive work environment, with a range of benefits and opportunities for growth and development. As a Team Assistant to the Lead Executive Assistant, you will be part of a dynamic team that is passionate about making a positive impact on the environment. We offer a competitive salary, on-target bonus, and a range of flexible benefits, including green benefits, progressive policies, and a comprehensive benefits package.
Belonging at OVO
OVO Energy is dedicated to creating a workplace that is inclusive and diverse, where everyone feels valued and supported. We have 8 Belonging Networks at OVO, led by our people, for our people, which provide opportunities for connection, growth, and development. As a Team Assistant to the Lead Executive Assistant, you will be part of a team that is committed to building a truly inclusive and diverse workplace.
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