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Senior Administrative Assistant

2 months ago

Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time
Job Description

Venesky-Brown's client, a public sector organisation, is currently seeking an Executive Assistant for a potential ongoing contract on a salary of £45,000 PAYE. This role will be hybrid working with 2-3 days in the office.


Key Responsibilities:


  • Diary Management: Support the General Counsel / Chief Risk Officer in delivering their objectives by effectively managing their time, forward planning of schedule, and responding promptly to accommodate evolving priorities.
  • Reporting schedules and actions tracking – support the General Counsel in building departmental action plans and reporting schedules, and then assist in maintaining and managing those.
  • Project Management: Assist the General Counsel with projects assigned to them.
  • Correspondence Handling: Assist with management of correspondence received, drafting responses where appropriate to ensure stakeholders receive a timely response.
  • Travel & Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits and are fully compliant with the organisation's policies and procedures. Track and process expenses claims incurred by the General Counsel and their department where applicable.
  • Administration: Maintain office systems, including data management and filing, in line with relevant policies, including GDPR.
  • Assist with the Board and Company Secretarial related tasks.
  • Comply with all policies and deliver against all relevant statutory, regulatory, supervisory, and legal obligations.


Essential Skills:


  • Proven experience of supporting an Executive at Board or senior level, ideally gained in a fast-paced / agile environment.
  • Experience of working with senior staff and key influencers.
  • Excellent attention to detail.
  • High-level interpersonal and organisational skills.
  • Experience of handling sensitive and confidential information.
  • Self-motivated and ability to prioritise well, align competing priorities, and deliver to tight deadlines in a high-pressured environment. Proactive in their delivery, using their initiative to move matters forward on behalf of the General Counsel whenever possible.
  • Excellent knowledge of Microsoft Office.
  • Strong interpersonal and communication skills.
  • Strong team player with a can-do attitude and sense of humour.
  • Ability to work across teams and office functions.
  • A sound knowledge and understanding of strategic priorities and objectives, with the wherewithal to build relationships and awareness across the office.
  • Demonstrate high-level customer service.
  • Have the willingness to accept responsibility and make decisions.
  • An ability to work independently and be capable of organising own workload and priorities without supervision.
  • Confident and capable dealing with senior stakeholders across the organisation.


If you would like to hear more about this opportunity, please get in touch.