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Facilities Project Coordinator
3 months ago
At Arch Capital Group, we foster a culture of collaboration, expertise, and innovation, empowering our clients, employees, investors, and communities to reach their highest potential. Our efforts serve as a catalyst for others to realize their ambitions. In essence, We Enable PossibilitySM.
Role Overview
This pivotal position within the Facilities team oversees the entire project life cycle, encompassing planning, budgeting, scheduling, and monitoring of project plans.Primary Responsibilities
Ensure project execution adheres to established timelines and financial constraints. Manage all facets of project implementation, including but not limited to: schedule creation and oversight, budget formulation and adjustment (including value engineering opportunities), internal approvals, design and construction documentation, RFP processes, and coordination of construction/MEP, furniture, and branding. Contribute insights to the annual budget planning process. Organize, manage, and coordinate minor workspace alterations and relocation activities. Guarantee compliance with relevant regulatory standards in the respective region. Plan, organize, and participate in all necessary project meetings, both internally and externally, to ensure proper coordination and communication across all internal groups. Act as a vital member of the Facilities team, providing support to other divisions as needed. Assist in the development of the Facilities strategic growth plan and collaborate with the US team as appropriate. Offer support and solutions for Level 2 ServiceNow issues when assigned. Collaborate with the US Real Estate team to align brand playbook elements (finishes and furniture) and ensure adherence to global contracts. Work with IT to establish standard AV packages for implementation in construction projects. Conduct regular vendor management and initiate tendering processes as necessary. Understand ESG principles and align processes accordingly, reporting where necessary. Potential for future line management responsibilities, including: supervising, developing, and coaching team members to foster personal and professional growth; collaborating with the broader facilities leadership team to execute department-wide initiatives, such as team meetings and recognition events; and managing team performance through goal setting and regular evaluations.Required Skills & Qualifications
Professional Skills & Competencies
Proven ability to communicate effectively with diverse audiences, both verbally and in writing. Proficient in Microsoft Office and SmartSheet project scheduling; AutoCAD experience is a plus. Demonstrated experience in interpreting financial statements and managing project budgets and forecasting models. Collaborate with internal departments such as Finance, Procurement, Legal, Change Management, and Marketing & Communications to ensure effective project delivery and maintain positive relationships. Ability to resolve issues swiftly and efficiently while maintaining attention to detail. Exceptional time management skills with the capability to complete tasks effectively. Proven track record of managing multiple projects simultaneously and prioritizing tasks effectively. Flexibility to cover for colleagues during absences and adapt to evolving business needs. Strong team-oriented mindset. Willingness to travel as required to fulfill responsibilities. Ability to lead with empathy, clear communication, and fairness to cultivate an inclusive and engaged team environment.Qualifications
Project Management expertise. Relevant education and/or practical experience aligned with the role.Experience
Minimum of 3 years' experience in a similar role. Knowledge of insurance is desirable but not mandatory.