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Administrative Sales Coordinator
2 months ago
Become a key player in our esteemed technology solutions firm as an Administrative Sales Coordinator and contribute to a team that is redefining the manufacturing and production landscape.
Our organization is in search of a dynamic and proactive individual to embrace this rewarding administrative position.In the role of Administrative Sales Coordinator, you will be instrumental in overseeing office operations and providing essential support to the senior management team.
Your capacity to juggle multiple tasks, resolve issues, and maintain organization will be pivotal to your success. The cornerstone of thriving in this role is ensuring timely task completion.Key Responsibilities:
Oversee and manage the shared inbox, addressing inquiries and delivering prompt responses.
Draft emails and reports as necessary, facilitating effective communication within the team.
Process customer purchase orders by accurately inputting data into the live system using Xero.
Generate and issue quotations on the accounting platform (Xero) as required.
Create supplier purchase orders on the accounting system (Xero) and ensure timely payments to vendors.
Ensure customer invoices are generated on the accounting system (Xero), dispatched to clients for payment, and follow up on overdue payments.
Manage accounts payable, including printing and entering supplier invoices on the accounting system (Xero), collaborating with directors to ensure timely payments.
Work closely with the outsourced accountant/bookkeeper and assist in resolving queries.Communicate effectively with external vendors and clients via email and phone.
Implement and monitor processes as directed by management, ensuring project completion.
Maintain inventory of office supplies and order items as necessary.
Track renewals for utilities, fleet management, insurance, etc.
Manage courier bookings and customs declarations, including generating commercial invoices for exports.
Assist the sales team with administrative tasks.
Coordinate with local printers for marketing print requests.
Undertake any additional tasks assigned by the senior management team.
Qualifications and Skills:
Exceptional multitasking capabilities.
Detail-oriented with the ability to excel in a fast-paced office environment.
Strong communication skills.
Proficiency in Google Mail and Google Sheets.
Team-oriented with excellent organizational skills and a commitment to meeting project deadlines.
If you are eager to embrace this rewarding opportunity within our organization in the manufacturing and production sector, consider joining our innovative team that is transforming the industry.
Adecco is a disability-confident employer.We prioritize an inclusive and accessible recruitment process to support candidates from all backgrounds and abilities in applying.
Adecco is dedicated to fostering a supportive environment for you to explore the next steps in your career.If you require reasonable adjustments at any stage, please inform us, and we will be pleased to assist you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role, your details will be submitted to Adecco. Our Candidate Privacy Information Statement, explaining how we will use your information, is available on our website.