Administrative Support Officer
2 weeks ago
We are seeking a highly skilled and experienced Personal Assistant to join our Clinical Support Services Divisional Leadership Team. The successful candidate will provide professional, proactive, and flexible support to the team, ensuring the efficient and effective running of the Division.
Main Responsibilities- Manage the day-to-day operations of the Divisional Leadership Team office, applying excellent judgement, discretion, and initiative.
- Maintain and manage the diaries of the Divisional Leadership Team, prioritizing tasks and projects to meet changing needs.
- Provide full administrative and secretariat support for meetings, preparing agendas, transcribing minutes, and following up on actions.
- Support the effective running of the Divisional Leadership Team office, including annual leave management, appraisals, and absence management.
- Act as a first point of contact for internal and external queries, handling them in a professional and courteous manner.
West Hertfordshire Teaching Hospitals NHS Trust is a leading healthcare provider, committed to delivering excellent patient care and outcomes. We are building on our success, investing in new technologies and innovative models of care, and prioritizing staff wellbeing and development.
We offer a range of flexible working options, recognizing the importance of work-life balance and the ability to work flexibly. If you are a motivated and experienced individual looking for a challenging and rewarding role, we encourage you to apply.
Requirements- GCSE Level - minimum of 5 (including Maths and English)
- Proven Computer Literacy
- RSA Typing Level 3 or equivalent
- Previous experience as a PA or senior secretary with advanced administrative and secretarial skills
- Previous experience of working in a complex organization
- Previous experience of working with senior managers
- Experience of working in a busy environment
- Experience of data management and meeting preparation
- Experience of minute taking
- Experience of diary management
- Experience of audio typing and touch typing
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