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Studio Operations Coordinator

3 months ago

Peckham, Greater London, United Kingdom Omni Colour Presentations Ltd Full time
Studio Operations Coordinator
Omni Colour Presentations Ltd has been a leader in the art sector for over three decades, collaborating with galleries, museums, and artists.

We specialize in producing limited editions and unique original artworks for prestigious artists and institutions, and we are frequently engaged to assist in managing some of the most ambitious print-based projects in the creative industry.

Our services also extend to branding and visual presentation for prominent corporate clients, architects, event planners, and luxury fashion retailers.

We are seeking a skilled Studio Operations Coordinator to join our dynamic team at our studio.

The primary responsibility of the Studio Operations Coordinator is to deliver comprehensive administrative support to the team.

You will be engaging with various departments, gathering and verifying information to ensure the efficient daily operations of the studio.

As the initial point of contact for visitors, artists, and clients, both in-person and via phone, you will need to exhibit outstanding interpersonal and organizational abilities, along with a proactive attitude and a commitment to teamwork.


Key Responsibilities:

  • Providing administrative assistance to the Director, Accounts department, and Project Managers
  • Maintaining and updating accurate records, including client information, order tracking, and inventory oversight
  • Handling phone inquiries, responding to emails, welcoming visitors, and addressing customer questions
  • Collaborating with the production team to ensure timely project delivery, communicating with clients to confirm delivery details, and arranging courier services
  • Processing invoices and generating Purchase Orders using Clarity software
  • Updating the database, performing data entry, and ensuring an effective filing system
  • Assisting the accounts department with billing and payment matters, including setting up accounts for new clients
  • Supporting the annual CHAS submission, contributing to in-house health and safety efforts, and drafting Risk Assessment Method Statements (RAMs)
  • Requesting and organizing documents to replace expired certifications from subcontractors
  • Processing card payments and managing refunds
  • Handling confidential information with discretion
  • Fostering and maintaining positive relationships with clients and team members
  • Suggesting enhancements to workflow processes
  • Contributing to the company website and social media presence
  • Assisting in other departments as needed to meet project deadlines

Essential Qualifications:

  • Proven experience in an administrative capacity
  • Strong administrative skills, numerate, and detail-oriented
  • Ability to manage multiple tasks and efficiently handle workload
  • Excellent organizational and interpersonal skills
  • Capacity to anticipate challenges and proactively address them
  • Proficient in Microsoft Office Suite
  • High level of initiative and effective teamwork

Preferred Qualifications:

  • Familiarity with Sage, AutoEntry, and Clarity software (training will be provided)
  • Understanding of print and signage production processes
  • Experience with website management and social media
  • Knowledge of Adobe Creative Suite
  • Passion for art and design
Salary is negotiable based on experience.
This is a full-time position, requiring a commitment of five days a week, with some overtime as necessary.