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Marketing and Events Assistant
2 months ago
ESP Recruitment London (Events) is seeking a highly organized and detail-oriented Event Coordinator and Marketing Specialist to join our team. As an Event Coordinator and Marketing Specialist, you will be responsible for assisting with the coordination of events and webinars, as well as assisting with the creation and implementation of the marketing program.
Key Responsibilities:- Event Management:
- Work closely with the Head of Events to ensure all events are delivered on time, within budget.
- Organize and implement a program of webinars and roundtable discussions with the support of the Head of Events.
- Sourcing, reviewing, and being responsible for pre-event suppliers such as lanyards, badges, couriers, polling, merchandise, and gifts.
- Venue sourcing, including new dinner venues for the evenings of our portfolio of events. Liaise with the venue to ensure a seamless operation on the day of the event. Develop table plans for allocated seating at conferences where necessary.
- Assist with providing AV and production suppliers with event briefs so that staging and AV can be designed and agreed, and ensure that everything is on brand and event requirements are met. Liaise with the AV team on site to ensure the seamless running of each aspect of the conference.
- Post-event review of feedback and recommendation of improvements for future events.
- Manage and maintain good relationships with all key stakeholders (such as suppliers, venues, speakers, and clients).
- On-site coordination of logistics and management of suppliers, preferred partners, personnel, and freelancers at events.
- Sourcing of entertainment and speakers for conferences and awards shows.
- Marketing:
- Assist with the overall marketing program of events, including implementation and delivery of mailers and social media posts.
- Copywriting for promotional material and social media channels.
- Create and maintain a competitor calendar, regularly updating the calendar with competitor event dates, speaker ideas, and technology ideas.
- 1+ year's experience in office/admin or events.
- The ability to work on own initiative.
- Excellent communications skills, both in writing and in person.
- Attention to detail.
- Ability to manage a demanding schedule and coordinate multiple events in the planning stage and see them through to completion.
- Fantastic organizational skills coupled with the creativity to make the events a must-attend.
