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Team Assistant to MD, Advertising and Chief Commercial Officer
2 months ago
We are seeking a highly organized and proactive Team Assistant to provide comprehensive support to the Managing Director (MD) of Advertising and the Chief Commercial Officer (CCO). This is a dynamic and multifaceted role that requires a strong ability to multitask and prioritize effectively in a fast-paced environment.
Key Responsibilities- Provide administrative support to the CCO and MD, including diary management, meeting coordination, and email inbox management.
- Coordinate internal and external meetings, including securing meetings with senior agency and client contacts.
- Manage travel arrangements, including international and domestic travel, and ensure timely and accurate submission of expense reports.
- Oversee the day-to-day operations of the Ads department, ensuring smooth functionality and efficient use of resources.
- Coordinate travel arrangements for the department and manage the distribution of magazine voucher copies.
- Process and manage expenses for the Ads Leadership Team (LT) and organize Christmas and birthday gifts for the Ads LT.
- Assist in planning and executing various department events, including sales days, Quarterly All-Hands meetings, and cultural events.
- A proactive and self-starter who can multitask and prioritize effectively in a fast-paced environment.
- Exceptionally organized, with a calm demeanor when under pressure.
- Experience in event management, with a proven track record of executing high-pressure events with tight deadlines.
- Strong communication skills and a team-oriented attitude.
- A keen sense of responsibility and attention to detail, particularly in managing confidential or high-stakes tasks.
- A relaxed working environment with regular socials and a summer festival.
- Immediate Community webinars, well-being initiatives, and Mental Health First aiders.
- 25 days holiday plus a day for your birthday, with offices closed between Christmas and New Year's.
- Tailored training and development through our Love Learning platform.
- A progressive and transparent culture with clear career progression.
- Flexible/hybrid working and early finish Fridays.
- Cycle to work scheme.
- Enhanced Family Policies, including paternity, adoption, and surrogacy leave.
- Competitive pension plans and Life Assurance.
- A newly renovated modern office with lots of collaborative spaces.
We pride ourselves on our open, collaborative, and dynamic culture, which encourages our people to thrive and give their best while being supported, developed, and nurtured. We care about our people, our environment, and the impact we make, and we have an active Diversity and inclusion network, comprehensive well-being programmes, and clear sustainability strategies.
We are an equal opportunities employer and are committed to supporting applications from those who are returning to work following a career break, maternity leave, or caring responsibilities.
