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Administrative Support Professional

2 months ago

Glasgow, Glasgow City, United Kingdom Sodexo Ltd Full time
About the Role

We are seeking an experienced and skilled Administrative Support Professional to join our team at Sodexo Ltd. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our administration/engineering team.

Key Responsibilities
  • Assist in the day-to-day running of the administration/engineering team, providing administrative support as needed.
  • Support the Technical Team Support Manager/Senior Technical Services Manager in their duties.
  • Collate Engineer attendance via internal time management system (Kronos) & SAP.
  • Utilize internal CAFM systems to manage and maintain accurate records.
  • Ensure timely processing of invoices on SAP/Basware and serve as the escalation point for the accounts team.
  • Liaise with TFM's/GSM's and other required staff to ensure a smooth running of services across the contract.
  • Adhere to company and client health and safety requirements.
  • Provide cover for other regions as required.
  • Verify and ensure accuracy of quotations and contract change requests.
  • Provide support during and after internal or external audits.
Requirements
  • Enthusiastic, energetic, and passionate about administrative work.
  • Adaptable and able to work flexibly to suit the workload.
  • Good organizational and planning skills, with attention to detail.
  • Able to work under pressure.
  • Self-starter, with excellent time management.
  • Excellent communication skills.
  • Good problem-solving skills.
  • Driving License Essential, as working on various sites will be required.
  • Strong IT skills required.
Desirable Qualifications
  • Prior knowledge of working on a multi-site facilities contract.
  • Experience of working with Payroll and Billing systems (SAP, SAGE etc).
  • Experience of working with CAFM systems (Maximo, Evolution etc).
  • Prior knowledge of month-end finance collation.
About Sodexo

Sodexo is a global leader in services that improve the Quality of Life, operating in 55 countries and serving over 100 million consumers each day. We are committed to being an inclusive employer and welcome applications from people with a diverse variety of experiences, backgrounds, and identities.

We offer a range of resources, rewards, and benefits for our colleagues and their families, including:

  • Unlimited access to an online platform offering mental health and wellbeing support.
  • An Employee Assistance Programme to help with everyday issues or larger problems.
  • Access to a 24hr virtual GP Service.
  • The Sodexo Discounts Scheme, offering great deals 24/7.
  • Save for your future by becoming a member of the Mercer Aspire Pension Plan.
  • Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo.
  • Bike to Work Scheme to help colleagues to do their bit for the environment.

We are a Disability Confident Leader employer and run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.