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Document Management Specialist

2 months ago

Sunderland, Sunderland, United Kingdom Search Full time

Job Summary:

We are seeking a highly organized and detail-oriented Site Administrator / Document Controller to join our team at Search. As a key member of our construction team, you will be responsible for ensuring that all documentation and information for the site is in place and effectively managed.

Key Responsibilities:

  • Document Control: Manage and control versions of drawings, ensuring that drawing numbering protocols are followed and approvals are obtained from consultants and subcontractors.
  • Filing and Organization: Maintain a well-organized site office filing system, ensuring that all documents are easily accessible and up-to-date.
  • Communication: Handle incoming calls and visitors to the site, providing excellent customer service and ensuring that all queries are resolved promptly.
  • Health and Safety: Produce and manage a Health and Safety file, which will be passed to the client on completion of the project.
  • Administrative Support: Provide administrative support to the construction team, including carrying out various other duties as required.

Requirements:

  • Experience: Previous experience in a Document Controller or Administration role within a construction site setting is essential.
  • IT Skills: Solid IT skills, including the full Microsoft Office suite, are required. Experience of SharePoint, ShareFile, Viewpoint, or Procore would be highly advantageous.
  • Communication Skills: Excellent communication skills, both written and verbal, are essential for this role.
  • Organizational Skills: Excellent organizational, attention to detail, and time management skills are required, with the ability to prioritize and complete workload effectively.

About Search:

Search is an equal opportunities recruiter, welcoming applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation, or age.