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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Office Angels Full time

Job Title: Receptionist/Team Administrator

Location: Farringdon

Hours: 09:00am - 5:30pm/ 8:30am - 17:00pm

Contract Details: Temp to Permanent

Salary: £29,000 - £32,000 pa (£14.90 - £16.45 per hour)

Job Type: Full-time

Industry: Engineering Design

Job Description:

As a Receptionist/Team Administrator, you will be responsible for:

  • Providing exceptional customer service to clients and visitors
  • Managing the front desk and reception area
  • Supporting the team secretaries with day-to-day administration
  • Efficiently managing electronic correspondence, including incoming emails
  • Arranging meetings and reviews to ensure smooth coordination within the team
  • Maintaining and managing office supplies
  • Providing support in typing letters and reports, with precise formatting
  • Manipulating PDFs to assist in document management
  • Ensuring proper filing and archiving of paper correspondence
  • Managing the floor camera and tool box for site visits
  • Answering calls on the floor and taking messages for team members
  • Maintaining the group's daily diary, ensuring accurate and up-to-date information
  • Assisting in preparing project questionnaires and tender submissions
  • Managing group contacts efficiently
  • Organizing personal protective equipment (PPE) for site visits
  • Arranging refreshments for meetings with external guests

Requirements:

  • Previous experience in a team administration role, demonstrated experience of supporting multiple people at once
  • Excellent communication and interpersonal skills
  • Strong attention to detail and highly organized
  • Proactive and self-motivated, able to work independently and under pressure