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Fleet Operations Coordinator

2 months ago

Preston, Lancashire, United Kingdom Royal Mail Full time

Fleet Operations Coordinator
Job Reference: 315367
Location: Preston Mail Centre
Job type: Permanent contract
Hours: 40.00 hours per week, working 3.5 days across Mon-Sun, including public bank holidays, on one of two shift patterns:

Nights: working between 18:30 and 07:00

Days: working between 06:30 - 19:00

This is an exciting opportunity to be part of a transformative phase at Royal Mail, where we are evolving our operations for the future.

The Fleet Operations Coordinator plays a crucial role in ensuring a safe, efficient, and cost-effective transportation fleet. Adherence to established standards and methodologies is essential as you will be responsible for the following tasks:

• Maintain the Distribution Management System with accurate daily data input and ensure all drivers are debriefed at the end of their shifts.

• Keep Isotrak, Business Asset Tracker, and Vision FTA updated, ensuring compliance with European legislation regarding HGV drivers' hours.

• Manage the issuance of vehicle keys and logbooks according to Royal Mail protocols.

• Ensure digital tachograph cards are downloaded in accordance with company policy.

• Conduct daily debriefs with drivers, escalating any unresolved issues to the shift manager.

• Oversee that planned maintenance is executed for vehicles, keeping the maintenance board and vehicle files current.

Additionally, you may be required to undertake various administrative duties as needed.

Key Qualifications


• Highly organized, self-sufficient, and motivated

• Familiarity with safety and legal standards, including drivers' hours regulations, vehicle inspections, Safe Systems of Work, risk assessments, and accident investigations

• Previous experience in the mail and parcel industry is preferred

• Proficient in computer applications with strong numeracy and literacy skills, particularly in Microsoft Excel and Word

• Capable of managing data input to meet deadlines while ensuring confidentiality at all times

Employee Benefits

At Royal Mail, we value our employees and offer competitive compensation and benefits within the sector. In recognition of your commitment and service to our customers, you can expect the following rewards:


• Monthly pay with an hourly rate of £12.54 (£26,164 annually)

• Overtime compensation at 1.25 times the standard hourly rate

• 22.5 days of annual leave, increasing with tenure

• Participation in a contributory pension scheme

• Opportunities for career advancement

• Full uniform provided for contracts longer than three months

• Comprehensive parental leave policy

• Access to various discounts, including high street vouchers, travel and attraction savings, and reductions on beauty products and gym memberships