Project Support Specialist

7 days ago

Borehamwood, Hertfordshire, United Kingdom Crisp Recruitment Ltd Full time

Job Title: Office Administrator

Location: Remote Opportunity

Salary: £33,000

Hours: Monday to Friday

Benefits: Flexible working, 25 days holiday, attractive pension, 6% company bonus

About the Employer:

A Global Engineering Consultancy: With over 35 years of experience, our client is a market leader in the industry, known for its well-structured business and warm family culture.

Purpose of the Role:

  • Collaborate with the Office Manager and Finance Manager to administer projects from start to finish.
  • Provide business administration support to stakeholders, contractors, clients, and project delivery teams, ensuring seamless workflow at each stage of the project.

Key Responsibilities:

  • Arrange travel, including requesting travel visas, travel letters, and necessary declarations.
  • Set up new projects, including creating folders and trigger sheets, and completing required documents.
  • Conduct research for new projects and record information.
  • Utilize client portals to upload requested forms and tender documents.
  • Support the purchase of PPE and update the PPE register.
  • Assist with HR administration, including liaising with external entities regarding employment law matters.
  • Manage the company's social media presence.
  • Prepare project timesheets for input into project profitability reporting.
  • Support the preparation of sales invoices and Xero.
  • Support the validation of purchase invoices and Xero, and conduct new supplier audits and bank verifications.
  • Prepare closing bank balances reconciliations (Bank Statements, Xero).
  • Prepare the emergency contact list and other monthly HR reports for payroll.

Person Specifications:

  • Minimum of 5 years of administration experience.
  • Degree-educated is beneficial but not essential.
  • Intermediate to advanced word and Excel skills.
  • Highly organized with impeccable attention to detail.
  • Results-driven.
  • Tech-savvy and analytical.
  • Ability to work under pressure and meet tight deadlines.

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