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Patient Service Advisor
2 months ago
We are seeking a highly organized and communicative Patient Service Advisor to join our team at Manchester Integrative Medical Practice. As a Patient Service Advisor, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.
Main Responsibilities- Maintain and monitor the practice appointment system to ensure efficient scheduling and minimize wait times.
- Process personal, telephone, and electronic requests for appointments, providing clear and concise information to patients.
- Answer incoming calls, transferring calls or dealing with caller requests in a professional and courteous manner.
- Signpost patients to the correct service or department, ensuring they receive the necessary support and care.
- Initiate contact with and respond to requests from patients, team members, and external agencies in a timely and effective manner.
- Clinically code data on our electronic medical records system.
- Photocopy documentation as required and input data into patient healthcare records as necessary.
- Direct requests for information, such as SARs, insurance letters, and DVLA forms, to the administrative team.
- Manage all queries in an efficient and organized manner.
- Carry out system searches as requested and maintain a clean, tidy, and effective working area at all times.
- Monitor and maintain the reception area and notice boards, ensuring they are up-to-date and informative.
- Support all clinical staff with general tasks as requested, providing administrative support to ensure the smooth operation of the practice.
- Participate in audits directed by the audit lead, ensuring compliance with practice policies and procedures.
- Support administrative staff, providing cover during staff absences and ensuring continuity of service.
- Action incoming emails and correspondence as necessary, responding to patient queries and requests in a timely manner.
- Scan patient-related documentation and attach scanned documents to patient healthcare records.
- Complete opening and closing procedures in accordance with the duty rota, ensuring the practice is secure and ready for the next day.
- Support the practice manager with all Patient Participation Group-related matters, ensuring effective communication and engagement with patients.
- Support the health promotion lead, displaying promotional material on allocated notice boards and in the waiting room.
We are looking for a highly motivated and organized individual with excellent communication and interpersonal skills. The ideal candidate will have:
- Good literacy and numeracy skills, with a GCSE-level standard or equivalent.
- Experience of working with the general public, providing exceptional customer service and support.
- Strong IT skills, including proficiency in Microsoft Office and Outlook.
- Excellent time management and organizational skills, with the ability to work under pressure and prioritize tasks effectively.
- Ability to work as a team member and autonomously, with a flexible and co-operative approach to work.
- High levels of integrity and loyalty, with a commitment to maintaining confidentiality and upholding practice policies and procedures.
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