Assistant Company Secretary

6 days ago

London, Greater London, United Kingdom CMC Markets Full time

Job Summary

We are seeking a highly skilled and experienced Assistant Company Secretary to join our team at CMC Markets. As a key member of our Corporate Secretariat, you will play a critical role in ensuring the smooth operation of our corporate governance functions.

Key Responsibilities

  • Provide effective corporate secretariat support regarding corporate governance, including the preparation of minutes, resolutions, and other company secretarial documentation.
  • Deputise for the Company Secretary as and when appropriate, ensuring continuity and consistency in our governance processes.
  • Board and Committee servicing, administration, and production of minutes, with a focus on the Group Risk Committee (GRC) and regulated entity boards.
  • Work closely with the HR team to oversee the operational aspects of our discretionary and all-employee share schemes, ensuring compliance with relevant laws and regulations.
  • Oversee and monitor the relationship with our share registrar, ensuring timely and accurate processing of shareholder transactions.
  • Provide advice on appropriate governance structures, SMCR, and enhanced significant firm requirements, as well as forward calendars, production of papers, minutes, and resolutions.
  • Lead the annual subsidiary accounts process for our UK regulated and other subsidiary entities, working closely with the Finance Team and external auditors.
  • Monitor and ensure compliance with relevant legal requirements, including the Companies Act, UK Corporate Governance Code, Listing Rules, and Market Abuse Regulations.
  • Ensure that our UK regulated and other subsidiary companies in the CMC Group comply with their articles of association and other governance requirements.
  • Assist with Regulatory News Service (RNS) reporting, including drafting and reviewing stock exchange announcements, and uploads to the National Storage Mechanism.
  • Oversight of the maintenance of the Insiders List and ensuring application of the company's Share Dealing Code.
  • Take responsibility for certain sections of the Annual Report & Accounts and oversee the collation of information by more junior members of the team.
  • In conjunction with the Company Secretariat Assistant, ensure successful delivery of the CMC Markets plc AGM.
  • Assist the Company Secretary in training and mentoring team members.
  • Be involved in governance projects on an ad hoc basis, including working with other members of the Corporate Secretariat on intra-group restructurings, liquidations, and strike-offs.
  • Support the Company Secretary on the annual board evaluation process.
  • Act as a conduit to facilitate necessary information flow to and from each Board and around the business, liaising with cross-functional teams as appropriate.
  • Build relationships with internal and external stakeholders, acting as a source of information and effectively managing queries.
  • Dealing with corporate secretariat-related invoices and associated purchase orders.
  • Manage the matters reserved for the Board and Delegated Authority and signing policies.
  • Review and develop statutory compliance processes and procedures to reflect best practice and improve efficiency.
  • Support senior management during audit and regulatory reviews.

Requirements

  • CGI qualified.
  • Company secretarial experience in a listed environment.
  • Proven capability to manage operational, legal entity, and regulatory priorities effectively.
  • Knowledge of relevant legal and regulatory requirements.
  • Experience of executive and employee share schemes.
  • Strong communication, interpersonal, team working, and organisational skills.
  • Highly methodical and organised, with an ability to work under pressure and within tight deadlines.
  • A can-do service mentality coupled with a flexible attitude and ability to manage a varied workload and competing priorities.
  • Ability to maintain confidentiality with a high degree of discretion.
  • Technology and Microsoft Office confidence and competence.
  • Ability to absorb and digest technical and complex information.

Equal Opportunities Employer

CMC Markets is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability, or age.

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