Supply Chain Coordinator

3 weeks ago

Norwich, Norfolk, United Kingdom Healthshare Group Full time

Job Overview

We are seeking a committed Supply Chain Coordinator to become a vital part of the Healthshare Group. The successful candidate will be enthusiastic about providing exceptional service and identifying cost-effective products to ensure financial efficiency and adherence to budgetary constraints. A solid understanding of clinical governance, including National Standards of Healthcare Cleanliness and effective inventory management practices, is essential for this role.

Key Responsibilities

  • Manage and oversee inventory levels to ensure uninterrupted clinical operations, aiming to minimize waste and prevent overstocking.
  • Collaborate with operational and clinical teams by collecting and presenting insightful data, reports, and analyses related to expenditures and contract management.
  • Conduct productive meetings with essential team members to guarantee timely delivery of supplies and equipment.
  • Propose innovative strategies to enhance current processes and address areas needing improvement.
  • Ensure proper stock rotation and the appropriate disposal and documentation of expired products.
  • Comply with the Medication Management policy and maintain effective stock control.
  • Oversee the asset register and facilitate the procurement of new equipment for the clinic.

About Healthshare Group

As an independent healthcare provider, we have deep roots in musculoskeletal health and diagnostics, established by experienced NHS clinicians who identified opportunities for improvement.

Our methodology ensures that every aspect, whether speed, flexibility, efficiency, or quality, is meticulously considered to exceed expectations. This commitment has made us a trusted partner of the NHS for over a decade and the preferred provider for numerous private patients.

We operate with integrity. In collaborative care delivery, relationships are paramount. Our interactions, whether with colleagues, partners, or patients, are characterized by openness and honesty. Every significant decision is based on clear processes and informed by evidence.

We act with empathy. Our team members are here because they genuinely care about people. We strive to understand the perspectives of those we interact with, treating everyone with compassion and respect.

We inspire with passion. Our work is demanding, but we are deeply passionate about what we do. Healthcare requires dedication, and every member of our team embodies this commitment. A Healthshare employee is driven, bringing enthusiasm and energy that motivates those around them.

Benefits

  • 25 days of annual leave (plus Bank Holidays) with the option to buy/sell
  • Private Healthcare (Benenden)
  • Company Pension Scheme
  • Life Assurance
  • Blue Light Card
  • Refer a Friend Scheme
  • CPD Opportunities
  • Wagestream
  • Reward Gateway
  • Cycle to Work Scheme
  • Smart Tech
  • EV Car Scheme

Job Responsibilities

The Supply Chain Coordinator will collaborate closely with various personnel from operational and clinical teams, suppliers, and other Healthshare locations. Responsibilities include:

  • Confirming that stock levels are sufficient for the upcoming two weeks of clinical activities.
  • Weekly communication with the Clinical Diagnostics Service Manager, Theatre Manager, Outpatients Manager, and Head of Operations to ensure all necessary supplies for the clinic are ordered.
  • Managing stock control for consumables and medicines, including updating spreadsheets with costings and product codes.
  • Ensuring compliance with National Standards of Healthcare Cleanliness.
  • Conducting biannual stock checks, identifying expiration dates, unused products, and damaged stock, and processing these accordingly.
  • Providing comprehensive data on consumables usage, costs, and savings for each service line in a monthly review presented to the senior leadership team.
  • Performing annual audits of the asset register, ensuring all new equipment is properly tagged and logged.
  • Assisting with invoicing inquiries alongside the management team and finance.
  • Exploring cost-effective options for acquiring new equipment and presenting findings to the Executive Director.
  • Coordinating with other sites for stock transfers or consolidating large orders.
  • Taking ownership of problem investigation and resolution.
  • Participating in daily briefings to ensure effective communication with the Operations Team.
  • Undertaking any additional tasks related to the role as directed by the line manager.

Desired Experience

  • Experience in purchasing or ordering within a medical environment is preferred.

Required Skills and Knowledge

  • Familiarity with medical terminology.
  • Exceptional attention to detail.
  • Strong understanding of National Standards of Healthcare Cleanliness relevant to the role.
  • A proactive approach to process improvements with a methodical and consistent mindset.
  • Proficient computer skills, including knowledge of databases and spreadsheets.
  • Adaptability to changing situations.
  • Excellent organizational and time management abilities, capable of managing a diverse and evolving workload.
  • Ability to respond effectively within a complex and expanding operational environment.
  • Capability to develop and implement processes and systems to enhance departmental efficiency.
  • Forward-thinking mindset.
  • Strong communication skills, able to convey important information clearly via email, in-person, and over the phone.

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