Administrative Assistant

21 hours ago


Headington, United Kingdom Oxford Centre for Islamic Studies Full time
About the Role

We are seeking a highly skilled and flexible secretary to join our Home Bursary team at the Oxford Centre for Islamic Studies. As a key member of our team, you will provide administrative support to ensure the smooth operation of our domestic services.

Key Responsibilities
  • Maintain and operate effective administrative systems, databases, and records to support the Home Bursary's remit.
  • Manage the Home Bursary's financial systems and records, ensuring accuracy and attention to detail.
  • Liaise with other Centre departments to ensure seamless delivery of bursarial services, revenue generation, and task management.
  • Provide a warm welcome and hospitality to Centre guests and visitors, conducting guided tours as required.
  • Set up and clear meeting, teaching, seminar, and common rooms, providing refreshments, facilities, and presentation equipment.
  • Support residential and non-residential events and conferences, including designing and laying out signage, preparing menus and table plans, and operating the cloakroom.
  • Assist with maintaining refreshment provisions throughout the Centre, including pantries and common rooms.
  • Maintain the Centre's Accommodation Register to ensure maximum occupancy of the residential provision.
  • Support the work of Bursary Committees, preparing and distributing agendas, minutes of meetings, and relevant papers.
Requirements
  • Educated to at least A level standard or equivalent professional experience.
  • Significant relevant administration experience in a comparable setting.
  • Experience of committee servicing and minute taking.
  • Excellent interpersonal skills, friendly and personable, with the ability to work as part of and contribute to the work of a wider team.
  • A flexible attitude towards duties, including willingness to work cooperatively and collaboratively to meet the fluctuating needs of the Centre.
  • Strong written and oral communication skills, including the confidence to communicate effectively with a wide range of people.
  • Excellent attention to detail and high levels of accuracy and organisational skills.
  • A high level of discretion and sensitivity to ensure confidentiality in all matters.
  • The ability to interpret information and present findings clearly.
  • A willingness to take ownership of the duties of the post, including an ability to recognise problems and identify appropriate solutions.
  • Advanced IT skills, including substantial experience of and confidence with using Microsoft Office packages and databases.
What We Offer

We offer a competitive salary and a dynamic work environment. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



  • Headington, United Kingdom Canford School Full time

    Job Title: SecretaryJob Summary:We are seeking a highly organized and detail-oriented Secretary to join our team at Canford School. As a key member of our administrative staff, you will provide exceptional support to our Director's Office, ensuring the smooth operation of our daily activities.Key Responsibilities:Drafting and Managing Correspondence: You...


  • Headington, United Kingdom Canford School Full time

    Job Title: SecretaryJob Summary:We are seeking a highly organized and detail-oriented Secretary to join our team at Canford School. As a key member of our administrative staff, you will provide exceptional support to our Director's Office, ensuring the smooth operation of our daily activities.Key Responsibilities:Drafting and Managing Correspondence: You...


  • Headington, United Kingdom Canford School Full time

    Job Title: SecretaryWe are seeking a highly organized and detail-oriented Secretary to join our team at Canford School. As a key member of our Director's Office, you will be responsible for providing administrative support and ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Drafting and managing correspondence on behalf of the...


  • Headington, United Kingdom Canford School Full time

    Job Title: SecretaryWe are seeking a highly organized and detail-oriented Secretary to join our team at Canford School. As a key member of our Director's Office, you will be responsible for providing administrative support and ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Drafting and managing correspondence on behalf of the...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The post...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking for a motivated, friendly and Patient focused Assistant Patient Pathway Administrator to work in theCardiothoracicDirectorate. We are looking to recruit one Assistant Patient Pathway Administrator to support the TAVI/ Structural Intervention team. Assistant PPA for TAVI and Structural Intervention Service Oxford University Hospitals NHS...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The post...

  • Aau Administrator

    4 months ago


    Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We are looking to recruit a part-time Administrator to work in the Ambulatory Assessment Unit, Acute Medicine and Rehabilitation Directorate at the John Radcliffe. We are seeking an individual who is proactive and committed to work as part of a team and on their own. This is an exciting opportunity to join a fast moving, forever changing working environment...


  • Headington, United Kingdom Oxford University NHS Foundation Trust Full time

    Ensure all relevant patient information, including the referral, diagnostic results and other relevant correspondence, is available in a timely manner and filed in the patients medical records, liaising with other departments and healthcare organisations as required. Acknowledge the sensitive and complex nature of this information and uphold the highest...


  • Headington, United Kingdom Oxford Health NHS Foundation Trust Full time

    We are looking for a well-motivated, conscientious, and friendly person who is willing to learn and play a key role in improving the lives of the service users we work with. As an Administrative Assistant, you'll be in contact with our service users, relatives, other members of the public and professionals from partner organisations to ensure a smooth...


  • Headington, United Kingdom NISI Staffing Full time

    We are looking for a **Radiography Administrator** based in **Headington**. You must have experience of working in Radiology which includes CRIS, booking patients for MRIs, CT scans etc. **Pay: £12-£16 Per hour** **Contract: Temporary 3 Months** **Hours: 37 Hours per week** **Ideal Start Date: ASAP** **Overview**: **Responsibilities**: - Perform...


  • Headington, United Kingdom Oxford University NHS Foundation Trust Full time

    To ensure all information is stored and used within the requirements of the Data Protection Act 1998, Caldicott principles, team procedures and Trust policies. To enter relevant clinical and demographic information into appropriate electronic data system. To maintain high levels of customer service at all times delivering compassionate excellence....

  • Aau Administrator

    4 months ago


    Headington, United Kingdom Oxford University NHS Foundation Trust Full time

    RESPONSIBILITIES Act as a first point of contact for patients, relatives and visiting staff, welcoming them to the ward/office and dealing with any queries regarding admission, discharge, visiting times, accommodation, insurance, parking. Answering the telephone in a professional and welcoming manner, responding to enquiries where possible and escalating...

  • Mortgage Administrator

    4 months ago


    Headington, United Kingdom The Recruitment Group Full time

    We are working with a successful and well-established professional services business in Headington, looking to recruit a Mortgage Administrator to join their small and friendly team. You will be: - Producing quotations for insurance policies for clients - Work closely with broker to ensure compliance and assist with administration - Provide first-class...

  • Mortgage Administrator

    4 months ago


    Headington, United Kingdom The Recruitment Group Full time

    We are working with a successful and well-established professional services business in Headington, looking to recruit a Mortgage Administrator to join their small and friendly team. You will be: - Producing quotations for insurance policies for clients - Work closely with broker to ensure compliance and assist with administration - Provide first-class...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    To provide an administrative support service to the Safeguarding Team with a focus on Safeguarding Adults. - To assist the team to ensure the appropriate and effective delivery of Safeguarding is delivered and maintained. - To work as an integral part of the Safeguarding Team ensuring high quality services to ensue patient safety promoting a positive image...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    To provide an administrative support service to the Safeguarding Team with a focus on Safeguarding Adults. - To assist the team to ensure the appropriate and effective delivery of Safeguarding is delivered and maintained. - To work as an integral part of the Safeguarding Team ensuring high quality services to ensue patient safety promoting a positive image...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    The Oncology/Haematology department are looking for an enthusiastic and motivated individual to join our administrative team within the Day Treatment Unit (DTU) at the Churchill Hospital, Oxford. This post would suit someone who particularly enjoys a patient facing role as a key element involves welcoming and dealing with patients visiting the unit to...

  • Research Assistant

    3 months ago


    Headington, United Kingdom The Recruitment Group Full time

    We are delighted to be working with one of Oxfords most forward-thinking and innovative employer who are looking for a Temporary Research Assistant to provide administrative, research and laboratory assistance. **As Research Assistant you will be involved with**: - Managing administrative and research duties, as well as small project management - Preparing...


  • Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    You will be expected to liaise with staff and colleagues at all levels. You will have proven administration skills with the ability to prioritise and manage your own workload to tight deadlines. You will need to demonstrate initiative and flexibility in your approach and be able to work in a pressurised and busy environment. - The post holder will be...