Office Manager

3 weeks ago

Warrington, Warrington, United Kingdom Bilfinger Berger SE Full time

Job Title: Administration and Office Manager

Location: Warrington

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across various markets. We enhance the efficiency of assets, ensuring high availability and reducing maintenance costs.

This commitment is delivered by an experienced and highly competent workforce, upholding the highest standards of safety, compliance, and quality.

The Role

Responsible for overseeing the day-to-day running of office administrative activities, facilitating the smooth operation of the office. Providing comprehensive support to the Project Team, assisting in daily office needs and managing general administrative activities.

  1. Support Managers and office staff
  2. Ensure ECITB recovery, employee training, and E-Learning are completed
  3. Provide Admin support to the Regional Management Team
  4. Answer and direct incoming phone calls
  5. Understand time writing, project buyer procedures, and roles to maintain standards
  6. Develop and maintain a filing system
  7. Liaise with Document Control
  8. Organise and schedule appointments
  9. Plan meetings and take detailed minutes
  10. Assist in preparing regularly scheduled reports
  11. Maintain office policies and procedures
  12. Order office supplies
  13. Maintain contact lists
  14. Book travel and meetings arrangements
  15. Submit and reconcile expense reports
  16. Provide general support to visitors
  17. Act as the point of contact for internal and external clients
  18. Liaise with executive and senior administrative assistants
  19. Manage the site office facility

Desirable criteria:

  • Proven experience as a senior administrative assistant or office manager
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office
  • Excellent time management skills and prioritisation
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task

If you wish to discuss this role, please contact the recruitment team.

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