Office Administration Manager
2 months ago
Job Summary
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across various industries. We are seeking an experienced Office Administration Manager to join our team.
Key Responsibilities
- Support the management team and office staff in their daily tasks.
- Provide administrative support to the Regional Management Team.
- Develop and maintain a filing system, ensuring all documents are up-to-date and easily accessible.
- Liaise with Document Control to ensure compliance with company procedures.
- Organize and schedule appointments, meetings, and travel arrangements.
- Plan and take detailed minutes of meetings.
- Assist in the preparation of regularly scheduled reports.
- Maintain office policies and procedures, ensuring all staff are aware of their responsibilities.
- Order office supplies and maintain contact lists.
- Book travel and meeting arrangements, and submit and reconcile expense reports.
- Provide general support to visitors and act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Manage the site office facility, liaising with BUK Facilities manager and suppliers/maintenance team.
Desirable Criteria
- Proven experience as a senior administrative assistant or office manager.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment.
- Proficiency in MS Office (MS Excel, Word, and PowerPoint).
- Excellent time management skills and the ability to prioritize work.
- Strong attention to detail.
- Strong organizational skills with the ability to multi-task.
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