Academic Administrator

4 days ago


London, Greater London, United Kingdom May & Stephens Full time

Job Opportunity

May & Stephens

Job Title: Academic Secretary

Job Type: Full-time

Location: Office-based

Job Description:

Role Summary:

We are seeking an experienced and proactive Academic Secretary to join our team at May & Stephens. As an Academic Secretary, you will play a vital role in supporting our academic staff and ensuring the smooth operation of our office.

Key Responsibilities:

  • Assist with diary management for senior academics
  • Arrange travel and accommodation for academics and managers
  • Coordinate client meetings, refreshments, and room set-ups
  • Prepare and format proposals and presentations
  • Prepare letters of engagement and client setup forms
  • Prepare bank audit letter requests, both manual and online
  • Prepare bills and expenses
  • Attend monthly billing meetings
  • Maintain the secretary's intranet webpage
  • Relay and organize client messages via email and manage callbacks
  • Provide administrative support for tax returns processing
  • Perform reception duties on a rotational basis

Requirements:

  • Advanced knowledge of Microsoft Office packages
  • Experience working in a professional services organization
  • A-level educated or equivalent, with a minimum Grade B in English at GCSE
  • Familiarity with typing and formatting reports, including tables and spreadsheets

What We Offer:

As an Academic Secretary at May & Stephens, you will receive a competitive salary and benefits package, including opportunities for professional development and growth within the company.



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