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Commercial Support Specialist

2 months ago

Didcot, Oxfordshire, United Kingdom VINCI Facilities Full time

Job Summary

We are seeking a highly organized and detail-oriented Commercial Assistant to join our team at VINCI Facilities. As a key member of our commercial and operational team, you will play a crucial role in ensuring the successful delivery of our projects.

Key Responsibilities

  • Maintain and update commercial trackers to ensure accurate and timely reporting.
  • Provide general support to the commercial and operational teams as required.
  • Order materials and supplies for site, ensuring efficient and cost-effective procurement.
  • Administer purchase cards and enter costs into our CAFM system.
  • Prepare quotes for clients and update registers to ensure seamless communication.
  • Report on project progress and support the commercial team in creating applications for payment.
  • Validate and process sub-contractor invoices in a timely manner.
  • Monitor and manage generic email inboxes, assigning emails to relevant owners.
  • Audit and review processes to ensure compliance and efficiency.

Essential Qualifications and Skills

  • Experience with COINS or similar commercial management systems (desirable).
  • Previous experience in buying, purchasing, or invoicing.
  • Strong administration and organizational skills.
  • Commercial Assistant experience (minimum 1 year).
  • Facilities Management experience.

About VINCI Facilities

VINCI Facilities is a leading Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders.

What We Offer

We offer a competitive salary, 26 days' holiday, generous pension contribution, life assurance, and a range of other benefits. We are committed to fairness, inclusion, and respect, and we welcome applications from all candidates. If you require any reasonable adjustments to the application process, please contact us directly.