Commercial Operations Support Specialist

4 weeks ago


Didcot, Oxfordshire, United Kingdom VINCI Facilities Full time
Job Title: Commercial Assistant

Job Summary:

We are seeking a skilled Commercial Assistant to join our team at VINCI Facilities. As a key member of our commercial and operational team, you will play a vital role in ensuring the successful delivery of projects by supporting the commercial and administration processes and procedures.

Responsibilities:


  • Maintaining and updating commercial trackers.
  • General support for commercial and operational teams.
  • Ordering materials for site.
  • Purchase card administration.
  • Entering costs into the CAFM (database) system.
  • Preparing quotes for clients and updating registers.
  • Reporting when work is completed and supporting the commercial team create applications for payment.
  • Validation and payment of sub-contractor invoices.
  • Monitoring the generic email inbox and assigning emails to relevant owners.
  • Auditing.
  • Administration:

    • Ordering and maintenance of consumable stock levels.
    • Processing holiday, expenses, and overtime claims as required.
    • Reviewing Maximo reports and chasing outstanding jobs as required.
    • Collating engineers' reports and timesheets to assist service delivery.



Requirements:


  • Experience of COINS (desirable).
  • Previous experience of buying/purchasing/invoicing.
  • Strong administration skills.
  • Commercial Assistant experience (1-year minimum).
  • Facilities Management experience.


What We Offer:

At VINCI Facilities, we offer additional training and development opportunities, 26 days' holiday (plus bank holidays), a generous pension contribution, life assurance, and more. We put our people first and are committed to working towards a lower carbon society.

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