Commercial Operations Support Specialist
4 weeks ago
Job Summary:
We are seeking a skilled Commercial Assistant to join our team at VINCI Facilities. As a key member of our commercial and operational team, you will play a vital role in ensuring the successful delivery of projects by supporting the commercial and administration processes and procedures.
Responsibilities:
- Maintaining and updating commercial trackers.
- General support for commercial and operational teams.
- Ordering materials for site.
- Purchase card administration.
- Entering costs into the CAFM (database) system.
- Preparing quotes for clients and updating registers.
- Reporting when work is completed and supporting the commercial team create applications for payment.
- Validation and payment of sub-contractor invoices.
- Monitoring the generic email inbox and assigning emails to relevant owners.
- Auditing.
- Administration:
- Ordering and maintenance of consumable stock levels.
- Processing holiday, expenses, and overtime claims as required.
- Reviewing Maximo reports and chasing outstanding jobs as required.
- Collating engineers' reports and timesheets to assist service delivery.
Requirements:
- Experience of COINS (desirable).
- Previous experience of buying/purchasing/invoicing.
- Strong administration skills.
- Commercial Assistant experience (1-year minimum).
- Facilities Management experience.
What We Offer:
At VINCI Facilities, we offer additional training and development opportunities, 26 days' holiday (plus bank holidays), a generous pension contribution, life assurance, and more. We put our people first and are committed to working towards a lower carbon society.
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