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Executive Support Specialist

2 months ago

Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

Position Overview

An exceptional opportunity has emerged for a dedicated Executive Support Specialist to become a part of the leadership team within the MSK Care Group. This role is designed for individuals who are eager to provide a professional, comprehensive, and efficient support service.

The MSK AHP Clinical Services fosters a collaborative, innovative, and dynamic work atmosphere, committed to delivering outstanding patient care through high-performing teams. We prioritize mutual support to enhance service delivery and are dedicated to your personal and professional growth. Flexible working arrangements are encouraged, promoting a healthy work-life balance. We challenge each other to think creatively, and the Executive Support Specialist role is crucial in helping us achieve our objectives.

We seek self-driven and enthusiastic individuals who excel both independently and as part of a team. Candidates should exhibit integrity and resilience, alongside exceptional communication and organizational abilities. Building strong relationships with key stakeholders and maintaining a positive, proactive attitude are essential.

Informal discussions and inquiries are encouraged.

Key Responsibilities

  • Manage and prioritize telephone communications, scheduling, and email correspondence for the senior therapy leadership team.
  • Facilitate and support meetings.
  • Assist in project work through information collection, organization, and dissemination.
  • Provide confidential, comprehensive, and reliable administrative support to the MSK AHP Leadership Team.
  • Maintain effective communication and strong working relationships within and outside the department, coordinating projects and departmental systems while monitoring performance and progress.
  • Collaborate as part of a team and contribute to the ongoing enhancement of MSK AHP Clinical Services.

Work Schedule:

3 or 4 weekdays (negotiable but must include Monday)

About the Organization

You will be part of an organization that values and respects its staff and the community it serves. The Trust is recognized as a leader in the NHS and research sectors, offering excellent benefits for its employees, including commitments to professional development and various policies to support work-life balance.

Contract Information

This position is offered on a fixed-term contract basis for a maximum duration of 6 months. The potential for early completion or extension of the contract may arise due to internal or external circumstances.

Application Guidance

When submitting your application, please ensure that you clearly demonstrate how you meet the role criteria.

Qualifications and Experience

Essential Qualifications

  • NVQ Level 3 Diploma in Business & Administration or equivalent with relevant experience.
  • OCR Stage III Word Processing or equivalent qualification/experience.
  • Educated to GCSE standard, including English language at Level 4 or above.
  • ECDL or evidence of short courses in all core Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

Desirable Qualifications

  • NVQ Level 4 Diploma in Business & Administration.

Essential Experience

  • Proven experience in an Executive Support role, encompassing a full range of core administrative duties, including diary management and minute-taking.
  • Comprehensive experience in administrative functions, including evaluating and enhancing existing systems.
  • Demonstrated ability in project monitoring and progress reporting.
  • Experience in database and spreadsheet management.
  • Proficient in document management, formatting, and presentation.

Desirable Experience

  • Experience within the NHS or Health & Social Care sectors.
  • Familiarity with the DATIX system.
  • Evidence of continuous professional development through personal development plans or files.

Skills and Knowledge

Essential Skills

  • Proficient in navigating various NHS systems acquired through training and experience.
  • Excellent interpersonal and communication skills.
  • Strong understanding of managing highly confidential and sensitive information.
  • Advanced IT skills with the ability to produce high-quality documents and minutes.
  • Exceptional organizational skills, including prioritization and diary management.
  • Strong decision-making capabilities.
  • Ability to work independently.

Desirable Skills

  • Understanding of Allied Health Professional services.