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Executive Assistant

2 months ago

Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time
Job Description

We are seeking a highly skilled and proactive Executive Assistant to join our Commercial and Legal team at Morgan Sindall Infrastructure.

Key Responsibilities

The successful candidate will be responsible for:

  • Providing confidential administrative and support services to the Director and Legal Team
  • Assessing and determining priorities and actions, in liaison with the Director, to ensure timely resolution of problems
  • Organizing meetings with staff members, Board members, and key external stakeholders
  • Maintaining the Director's files, records, and documentation in an organized and systematic manner
  • Reviewing and summarizing miscellaneous reports and documents; preparing background documents and outgoing mail as necessary
  • Prioritizing and managing multiple projects simultaneously, and following through on issues in a timely manner
  • Implementing arrangements to support the daily activities of the Director, including travel arrangements and coordinating functions
  • Managing high-level coordination between staff at all levels of the organization, to produce papers and reports with key stakeholders
  • Ensuring that all company and Board meetings are properly convened, constituted, conducted, and recorded
  • Taking necessary steps to ensure that all decisions made are communicated to the relevant parties and that actions are taken forward and implemented
  • Providing exemplary leadership in full support of our Perfect Delivery philosophy and Values
Requirements

The ideal candidate will have:

  • Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts
  • Experience of diary management/researching and booking of travel and accommodation
  • Experience of successfully working with senior management
  • Proficiency with the keyboard and ICT applications, with expert-level skills in Outlook and intermediate-level skills in Word, Excel, and PowerPoint
Key Personal Attributes

The successful candidate will be a:

  • Recognized self-starter who enjoys taking ownership of tasks and actions
  • Strong influencer with the ability to manage their Director and stakeholders while remaining calm and professional
  • Seeker of best-fit solutions to challenges and situations