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Office Coordinator

2 months ago

Bristol, Bristol, United Kingdom Assystem Full time
Job Title: Office Manager

Assystem is a global company dedicated to accelerating the energy transition worldwide. We are seeking an experienced Office Manager to join our Bristol office team.

Key Responsibilities:
  • Manage the reception area, ensuring a welcoming environment for visitors and employees.
  • Coordinate visitor passes and serve as the main point of contact for building access.
  • Order and maintain office supplies, including tea, coffee, and stationery.
  • Liaise with the landlord and facilities team as needed.
  • Support large meetings and events, including organization, minute-taking, and coordination.
  • Perform administrative tasks, such as photocopying, printing, and scanning.
  • Assist with recruitment administration, including document formatting.
  • Act as the Responsible Health & Safety Officer for the Bristol office, ensuring compliance with health and safety regulations.
  • Manage office equipment, including troubleshooting and maintenance.
Requirements:
  • Previous experience in a similar role, such as Administrator or Office Coordinator.
  • Excellent communication and interpersonal skills, with the ability to develop positive working relationships.
  • Ability to work autonomously, under pressure, and with conflicting priorities.
  • Organized and well-presented, with strong attention to detail.
  • Proficient in Microsoft Office applications.
  • Good literacy and communication skills.
  • Initiative, judgment, and drive to resolve day-to-day challenges independently.
Working Arrangements:

This role is based in our Bristol office (Aztec West) and requires on-site presence 5 days a week. Hybrid working may be permitted on occasion.

About Assystem:

We are committed to equal treatment of candidates and promote diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative solutions. Bring your unique contributions and help us shape the future.