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Administrative Support Officer

2 months ago

London, Greater London, United Kingdom Ministry of Defence Full time
Job Summary

The Ministry of Defence is seeking a highly motivated and organized individual to join our team as an Administrative Support Officer. This role will provide comprehensive support to our senior leadership team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Manage and coordinate the diaries of senior leaders, ensuring effective time management and prioritization.
  • Arrange meetings and events, including booking rooms, providing conference call details, and issuing appointments.
  • Book travel arrangements for senior leaders and the wider team.
  • Build strong working relationships with other executive support teams.
  • Prepare meeting papers, obtain background information, and collaborate with meeting organizers.
  • Perform general office duties, including filing, processing correspondence, and ensuring messages are passed on in a timely manner.
Person Specification
  • Excellent communication and organizational skills.
  • Ability to build strong, positive relationships and work collaboratively.
  • Resilient and detail-oriented, with a flexible approach to suit business needs.
  • IT literate, with proficiency in MS Office, internet, and email systems.
  • Ability to handle critical information with discretion and confidentiality.
Behaviours
  • Managing a Quality Service
  • Communicating and Influencing
  • Delivering at Pace
Benefits
  • Competitive salary of £24,985.
  • Contribution to the Civil Service Defined Benefit Pension scheme.
  • Extensive range of learning and professional development opportunities.
  • Flexible working options.
  • Inclusive and diverse work environment.
  • Onsite gym, parking, and cafe facilities.
  • Location allowance of £2,000 per annum.
  • Cycle to work scheme access.
  • 25 days paid annual leave, rising to 30 days upon completion of 5 years' service.
  • Enhanced maternity, paternity, and adoption leave.