Administrative Coordinator

2 months ago


Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Position Overview

We are seeking a highly organized and detail-oriented Office Manager to join our UK team in Edinburgh. As a key member of our office, you will provide daily support and administrative assistance to our team, working across a broad range of activities.

Key Responsibilities

  • Coordinate with internal teams such as Accounts Payable, Finance, and Legal to ensure seamless operations.
  • Schedule events and organize attendees to facilitate effective communication and collaboration.
  • Process supplier invoices and oversee travel arrangements to ensure timely and efficient execution.
  • Anticipate the needs of the team and resolve operational and administrative issues before they arise.
  • Manage regular team meetings to foster open communication and collaboration.
  • Leverage technology to prepare and edit presentations and reports, and maintain electronic records to ensure accuracy and efficiency.

Requirements

  • Fluency in English, both spoken and written.
  • Proficiency in MS Office and SharePoint.
  • Ability to learn company IT systems and adapt to new technologies.
  • Excellent time management and problem-solving skills.
  • Strong sense of urgency and attention to detail.
  • Ability to work independently and influence others to accomplish complex assignments.
  • Proven track record of maintaining professional interactions and confidentiality.
  • Self-directed, reliable, and independent when necessary to complete projects with limited supervision.
  • Ability to prioritize time-sensitive and competing issues.
  • Professional, positive, and resilient attitude.


  • Edinburgh, Edinburgh, United Kingdom Project People Full time

    Job Title: Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Administrative Assistant to join our team at Project People. The successful candidate will be responsible for providing administrative support to our management team, handling office management and event organization requirements.The ideal candidate will be a...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    About Invenergy LLCInvenergy LLC is a global leader in innovative energy solutions, dedicated to creating a cleaner energy future for our customers and communities worldwide.Job Title: Office ManagerCompany: Invenergy LLCThe Office Manager position in our organization offers a unique opportunity to be part of a growing team with ambitious goals. As a key...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    About Invenergy LLCInvenergy LLC is a global leader in innovative energy solutions, dedicated to creating a cleaner energy future for our customers and communities worldwide.Job Title: Office ManagerCompany: Invenergy LLCThe Office Manager position in our organization offers a unique opportunity to be part of a growing team with ambitious goals. As a key...


  • Edinburgh, Edinburgh, United Kingdom Scottish Borders Council Full time

    About the RoleThe Administrative Support Coordinator will play a vital part in ensuring the smooth day-to-day operation of both primary and high school offices within the Tweeddale Cluster Primary Schools and Peebles High School. This role is key in maintaining the efficient operation of administrative tasks, managing office staff, and handling ICT...


  • Edinburgh, Edinburgh, United Kingdom Project People Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will be responsible for providing administrative support to our management team, handling office management and event organization requirements.The ideal candidate will be a team player with excellent...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.Job...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.Job...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.Job...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.Job...


  • Edinburgh, Edinburgh, United Kingdom Invenergy LLC Full time

    Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.Job...


  • Edinburgh, Edinburgh, United Kingdom Pearson Education Ltd Full time

    Job Title: Test Administrator Field Trial CoordinatorThis is a unique opportunity to be part of a prestigious international study, the Progress in International Reading Literacy Study (PIRLS), as a Test Administrator Field Trial Coordinator. Pearson Education Ltd is seeking a reliable and organized individual to administer online assessments and...


  • Edinburgh, Edinburgh, United Kingdom Dumfries and Galloway Council Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Statutory Framework Team. The successful candidate will be responsible for ensuring the administration processes for Looked After Children Reviews, Child Protection and Adult Support & Protection meetings are carried out to the highest standard.Key ResponsibilitiesEnsure the smooth...


  • Edinburgh, Edinburgh, United Kingdom Dumfries and Galloway Council Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Statutory Framework Team. The successful candidate will be responsible for ensuring the administration processes for Looked After Children Reviews, Child Protection and Adult Support & Protection meetings are carried out to the highest standard.Key ResponsibilitiesEnsure the smooth...


  • Edinburgh, Edinburgh, United Kingdom Dumfries and Galloway Council Full time

    Job OpportunityAdministration Assistant (Statutory Framework)Job SummaryWe are seeking a highly organized and detail-oriented Administration Assistant to join our Statutory Framework Team. The successful candidate will be responsible for ensuring the smooth operation of administrative processes related to Looked After Children Reviews, Child Protection, and...

  • Project Coordinator

    2 weeks ago


    Edinburgh, Edinburgh, United Kingdom Ramboll Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Ramboll. As a Project Coordinator, you will provide administrative support to our project teams, ensuring the smooth execution of projects from start to finish.Key ResponsibilitiesProvide administrative support to project teams, including scheduling...


  • Edinburgh, Edinburgh, United Kingdom Ramboll Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Administrator to join our team at Ramboll. As a Project Administrator, you will provide administrative support to project teams, ensuring the smooth execution of projects from start to finish.Key ResponsibilitiesProvide administrative support to project teams, including scheduling...

  • Operations Coordinator

    2 months ago


    Edinburgh, Edinburgh, United Kingdom Knight Frank Full time

    {"Role": "Operations Coordinator", "Responsibilities": ["Provide administrative support to the Edinburgh Office Head", "Coordinate board meetings and team strategy away days", "Manage presentations and document preparation", "Arrange corporate travel and training", "Maintain team schedules and answer organizational mail"], "Key Experience Required": ["3+...

  • Operations Coordinator

    2 months ago


    Edinburgh, Edinburgh, United Kingdom Knight Frank Full time

    {"Role": "Operations Coordinator", "Responsibilities": ["Provide administrative support to the Edinburgh Office Head", "Coordinate board meetings and team strategy away days", "Manage presentations and document preparation", "Arrange corporate travel and training", "Maintain team schedules and answer organizational mail"], "Key Experience Required": ["3+...


  • Edinburgh, Edinburgh, United Kingdom NHS Scotland Full time

    Administrative Officer RoleWe are seeking a highly organized and effective Administrative Officer to provide support to the EIC team within the Nursing and Service Improvement Directorate at Healthcare Improvement Scotland.The successful candidate will be responsible for providing administrative support to the team, including managing correspondence,...


  • Edinburgh, Edinburgh, United Kingdom NHS Scotland Full time

    Administrative Officer RoleWe are seeking a highly organized and effective Administrative Officer to provide support to the EIC team within the Nursing and Service Improvement Directorate at Healthcare Improvement Scotland.The successful candidate will be responsible for providing administrative support to the team, including managing correspondence,...