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Executive Operations Coordinator

2 months ago

Solihull, Solihull, United Kingdom McCann Central Full time

Position Overview: At McCann Central, we are looking for a skilled and proactive Executive Assistant to deliver exceptional support to our leadership team, including the Managing Director, Chief Creative Officer, and Executive Creative Director. The successful candidate will be based in our Birmingham (Solihull) office and will demonstrate a high level of organization, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

  • Effectively manage calendars, appointments, and meeting schedules, ensuring deadlines are met.
  • Coordinate travel logistics, including flights, accommodations, and transportation through our designated travel system.
  • Prepare and refine correspondence, presentations, and reports as necessary.
  • Organize meetings, arrange hospitality, and welcome clients.
  • Handle sensitive information with utmost discretion and maintain confidentiality.
  • Assist with special projects, events, and various ad hoc tasks as required.
  • Prioritize and manage incoming communications, including emails.
  • Anticipate the needs of executives and proactively address them.
  • Input weekly timesheets accurately.
  • Process expense reports and mileage claims efficiently.
  • Collaborate with Front of House to ensure seamless operations and support company initiatives.
  • Develop a comprehensive understanding of the agency's personnel, dynamics, and current affairs.
  • Act as a sounding board for the cultural implications of business decisions.

Qualifications:

  • Demonstrated experience as an Executive Assistant or in a similar capacity, ideally within a dynamic environment.
  • Outstanding communication and interpersonal abilities.
  • Strong organizational skills and meticulous attention to detail.
  • Friendly and approachable demeanor.
  • Capability to interact with clients and colleagues at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize effectively.
  • Trustworthiness and discretion in handling confidential information.
  • Adaptability and readiness to embrace new challenges.
  • Previous experience in the advertising or marketing sector is advantageous.
  • Basic data management skills, including charting and pivot tables in Excel, are a plus.

Benefits:

Alongside a competitive salary, we are dedicated to fostering an exceptional environment for all our employees. Our benefits include 25 days of holiday, plus 3 additional collective shutdown days, enhanced pension contributions, private health coverage, life assurance, and more.

A culture of continuous learning and development is central to our values, providing access to industry-leading training programs and opportunities to collaborate with major media partners for exclusive features and products.

Most importantly, you will be part of a supportive and collaborative team, working in an environment that prioritizes your growth and development.