Office Administrator

5 days ago


Craigavon, United Kingdom Reed Full time
Office Manager (Temporary)

An exciting opportunity has arisen for an experienced Office Manager to join a leading organisation in Lurgan.

This is a Full-Time Temporary Position with an immediate start.

Working hours: Monday – Thursday: 8.30am – 4.15pm and Fridays: 8.30am – 4.00pm (36 hours per week) – with requirements to other sites.

With an hourly rate starting at £13.60 per hour.

Key Responsibilities:
  • Oversee the daily administration of the Office, including administrative, admissions, and organisational processes.
  • Provide assistance to the Senior Leadership Team and wider Team as required.
  • Supervise staff, including allocating tasks, checking output, and managing workload.
  • Monitor staff attendance and absence through HR digital platform Sage HR.
  • Ensure new staff are trained in all procedures and practice within the team/department.
  • Coordinate with other clerical staff to ensure cover for each team during periods of absence, leave, etc.
  • Develop, maintain, and operate computerized systems (SIMS, Outlook) and lead digital innovation throughout the administration department.
  • Arrange meetings, appointments, and general coordination of diaries, calendar, and tasks lists as required.
  • Provide ad hoc statistical information as required.
  • Update SIMS on a daily basis and carry out reporting tasks as required.
  • Check and receipt goods & services on behalf of the team in line with financial procedures.
  • Maintain Petty Cash system in accordance with financial procedures.
  • Receipt, reconciliation, and lodgement of income in accordance with financial procedures.
  • Provide ICT administration, digital filing, and photocopying in support of administrative processes.
  • Research, collate, and prepare information in order to brief Director of HR, Senior Leadership Team.
  • Sort, screen, and distribute all mail.
  • Maintain and update digitised filing systems and ensure archiving is carried out on a regular basis.
  • Maintain confidentiality at all times.

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