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Administrative Manager
2 months ago
Glu Recruit is seeking an experienced Administrative Manager to join our team. As an Administrative Manager, you will be responsible for managing the day-to-day operations of our office, ensuring a safe and secure working environment for staff and visitors.
Key Responsibilities- Oversee the daily operation of the office, including managing office supplies and inventory, coordinating schedules, and assisting with HR and Finance activities.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
- Handle incoming and outgoing correspondence, including mail and phone calls.
- Provide a welcoming and friendly reception service and receive deliveries to the site.
- Maintain office equipment and coordinate repairs or replacements as necessary.
- Develop and implement policies and procedures to improve efficiency and productivity.
- Manage the end-to-end Recruitment process, including corresponding with recruitment agencies, candidates, and arranging interviews.
- Assist with HR functions, such as onboarding, absence recording, and employee relations.
- Assist with Finance functions, such as invoice entry, budget management, and expense processing.
- Assist with IT functions, such as logging tickets and maintaining the website.
- Strong work ethic with a drive to complete tasks with high-quality standards.
- Good understanding of office management principles and best practices.
- Ability to work effectively in a diverse team and independently.
- Good understanding of recruitment processes.
- Proficiency in using accounting software (Xero or Sage).
- Strong organizational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure.
- Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms.
- Highest level of professionalism, integrity, and discretion.
- Flexible and adaptable to changing priorities and unexpected situations.
- Resilient, problem-solving, and proactive attitude.
- Experience working in an engineering or manufacturing environment is beneficial.
- GCSE or equivalent education and five years of previous experience as an office/administrative assistant, executive assistant, or similar role.
