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Asset Database Coordinator

2 months ago

London, Greater London, United Kingdom Kings College Hospital Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as an Asset Database Coordinator. This is a fixed-term position to provide maternity cover for our Medical Equipment Contract Manager.

Main Responsibilities
  • Act as the primary point of contact for end-users and maintenance providers to ensure scheduled equipment servicing is completed on time and according to contract terms.
  • Ensure recommendations for remedial work are followed up and fully addressed to ensure continued safe use of medical devices.
  • Record equipment service history and update maintenance records on the Trust's asset register.
  • Keep accurate records relating to the comprehensive database of service contracts to facilitate a contract management program.
  • Interpret technical information from medical device service records and seek advice from the Medical Equipment Management Service (MEMS) when necessary.
  • Monitor provider performance to ensure the contractor fulfills their contractual responsibilities.
  • Understand contract terms and conditions to interpret the scope of the contract coverage and determine if repair costs are covered within the contract.
  • Participate in equipment audits to verify the medical device asset inventory.
  • Undertake work in accordance with the department's quality management system (ISO).
  • Support medical device service and maintenance contracts, ensuring agreements are in place reflecting the Trust's requirements and in accordance with the Trust's Standing Orders and Standing Financial Instructions.
Requirements
  • Educated to degree/NVQ Level 6 in a relevant subject or extensive knowledge, skills, and experience in the field of equipment maintenance and support.
  • Experience of equipment management information systems and databases.
  • Experience of coordinating medical equipment maintenance activities within a healthcare setting.
  • Experience of monitoring equipment maintenance providers.
Skills and Competencies
  • Working knowledge of all Microsoft Office packages (e.g., word processing, spreadsheets, email, and internet use).
  • Able to negotiate issues of a technical and commercial nature.