Event Coordinator

3 weeks ago

Weybridge, Surrey, United Kingdom Absolute Taste Full time

Event Coordinator Role

Absolut Taste is a leading event catering company for world-renowned green field events and performance sports, along with a strong presence in catering venues within retail.

Located on the famous Brooklands site in Weybridge, Mercedes-Benz World is an unforgettable events venue. An incredible setting for corporate and team building events, special gatherings and large-scale celebrations.

From thrilling driving experiences and activities to get the adrenaline pumping, to first-class conference and event spaces.

We are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for overseeing all aspects of event planning, including internal and external events.

Key Responsibilities:

  • Manage effective and efficient relationships with all internal and external parties in support of delivering the right experience to customers and clients to Mercedes-Benz World.
  • Chairing Operational meetings to ensure all departments have the correct information to deliver each event.
  • Up-selling to the client to achieve maximum revenue.
  • Maintaining a working relationship with preferred supplier list.
  • Demonstrating to clients strong knowledge of venue and vendor offerings and taking clients on tours of venue possibilities.
  • Coordinating event entertainment, AV, decoration and any other ad-hoc requirements the client is looking for.
  • Issuing invoices and collecting payments in a timely manner (as per agreed time frames).
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors.
  • Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities.
  • Available to support the client on live event days.
  • Planning multiple events at once.
  • Support the Sales & Events Manager where required.

Key Skills:

  • High attention to detail, flexibility and the ability to work under pressure to meet targets.
  • Excellent organisational skills, with flexibility to adapt to changes.
  • Excellent interpersonal skills and ability to motivate others.
  • Commercial acumen and business awareness.
  • Excellent communication skills, both written and oral.
  • IT skills in Microsoft Office, including Word, Excel and PowerPoint.
  • An aptitude for conducting targeted research to develop new sales leads.
  • Organisation and time management, keeping to deadlines.
  • Excellent customer service skills.
  • Maximising sales.
  • Team player.
  • Data entry – online events system.
  • Experience with chefs, kitchen and food would be preferred.
  • Previous experience of an event environment is essential for this role.

The successful candidate will contribute to:

· Hitting budget

· Positive feedback from clients

· Securing repeat business

On Offer:

The salary will be depending on skills and experience. Based on a Maternity Cover 12 Month Fixed Term Contract.

A contribution pension scheme (both employee and employer);

20% discount off all other food and beverages

Meals provided complimentary whilst on shift.

Various internal and external training to ensure we remain industry leading and to assist you with your personal development.

F&B discount for friends & family

Fun & friendly working environment

Free parking

Bus stop outside the site

Changing rooms & showers

25 days annual leave (plus bank holidays) per annum*

Contributory Pension Scheme*

Life Insurance Cover*

24/7 telephone health & well-being support & counselling service*

Paid Sick Leave (up to 10 days)*

*T&Cs apply to all of the above

Working Pattern hours per week

Please note the above list is not exhaustive of all duties and responsibilities.

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