Conveyancing Assistant

4 weeks ago


Chelmsford, Essex, United Kingdom Recruitment Avenue Full time
Job Title: Conveyancing Assistant

Join Recruitment Avenue in our exciting opportunity for a Conveyancing Assistant to support our Residential Property team.

We are seeking a highly organized and detail-oriented individual to provide administrative support to our team leader and contribute to the provision of a high-quality and responsive admin service.

The successful candidate will have a passion for all things 'property' related and be able to work at a fast pace while maintaining a high level of attention to detail and accuracy.

Main Responsibilities:
  • Provide administrative support to the team leader and contribute to the provision of a high-quality and responsive admin service.
  • Update clients and agents regularly and provide email and phone cover when the team leader is not available.
  • Draft contract packs and ad hoc letters.
  • Prepare files for completion and attend to post-completion matters through to file closure.
  • Support and build working relationships with the team leader and wider team members.
  • Effectively liaise with staff from other departments and external contacts as required.
  • Accurately maintain and update client and other relevant contact details on the firm's database.
  • Process all forms including client questionnaires, money laundering forms.
  • Assist in maintaining compliant and accurate file management and office systems.
  • Proofread all work, checking for spelling and grammar.
  • Prepare report bundles both electronically and manually.
  • Prepare completion statements and accounts forms.
  • Schedule and manage deeds to ensure records are kept up to date.
  • Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit.
Key Skills/Experience Needed:
  • Positive and professional approach.
  • Able to communicate with a wide variety of different people from first-time buyers to multi-million-pound investor clients, buying and selling agents, and mortgage brokers.
  • Attention to detail.
  • Strong organizational skills.
  • Work efficiently and effectively under pressure and to deadlines.
  • Self-motivated and reliable with an ability to use own initiative.
Benefits:
  • 25 days holiday (FTE) plus Bank Holidays rising with service.
  • Long Service holiday award - 1 extra week every 10 years continuous service.
  • Private Healthcare - BUPA (offered after probation is passed).
  • Scottish Widows Pension Scheme (5% employer / 5% Employee).
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share).
  • Life Assurance - 4 x salary / Permanent Health Insurance.
  • Paid ESG (Environmental, Social and Governance) day.
  • Enhanced Maternity/Paternity Leave.
  • Season Ticket Loan.
  • Gym Flex membership.
  • Electric car scheme.
  • Dress for your Day Policy.
  • Agile Working Policy.


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