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Project Coordinator

2 months ago

London, Greater London, United Kingdom CBRE Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at CBRE. As a key member of our operations team, you will be responsible for ensuring the smooth execution of projects across EMEA.

Key Responsibilities
  • Client Data Management: Proactively maintain and monitor high levels of client data quality and accuracy within our systems, including Tango and CBRE System Kahua.
  • Financial Audits and Reconciliations: Complete regular financial audits and reconciliations to ensure 100% compliance and governance for each project.
  • Team Onboarding and Coordination: Manage the onboarding of cross-functional teams across the region, coordinating individuals and aligning them with client-specific processes and procedures.
  • Project Support: Support the Project Team and local teams to ensure the smooth running and delivery of projects across EMEA.
  • Supplier Management: Process and monitor supplier purchase orders and invoices through our client financial system.
  • Documentation Management: Draft and manage project documentation, including contracts, NDAs, project charters, and closeouts.
  • Client Communication: Act as a point of contact on the account for all financial-related questions and issues.
  • Process Improvement: Drive project governance and improve efficiencies by evolving account procedures, documentation, and methods.
  • Process Knowledge: Have a thorough understanding of relevant procedures and processes.
  • Team Coordination: Coordinate CBRE team-related activities on the account.
  • Reporting and Presentations: Produce comprehensive written reports, minutes, and presentations.
Person Specification/Requirements
  • Collaboration and Communication: Work with others in an open, honest, respectful, and fair manner.
  • Operational Experience: Demonstrated experience of working in a fast-paced, operational environment.
  • Stakeholder Engagement: Strong ability to communicate effectively with internal and external stakeholders.
  • Time Management: Capable of working to strict deadlines.
  • Administrative Skills: Strong administrative skills.
  • Project Coordination: Previous experience within the coordination of multiple projects.
  • Adaptability: Ability to multitask and work under strict timelines, with a flexible attitude.
  • Industry Knowledge: A keen interest in the property industry with an appetite to learn and develop.
  • Teamwork: A team player with a good sense of humor.
  • Global Experience: Experience working on a global account.
  • Experience and Qualifications: Minimum of 3 years' experience in a relevant area or equivalent other experience.
  • Administrative Experience: Experience in an administrative role and in particular coordinating complex construction projects.
  • Innovation: Understands 'innovation' and how it can deliver value to the team, work with the team to implement new systems and processes with an emphasis on continuous improvement.
  • Proactivity: Proactive approach - eager and a willingness to continually change and adapt.
  • Financial Awareness: Sharp financial awareness - budgets and reporting and ability to analyze figures.
  • Software Systems: Good knowledge and experience of client software systems.
  • CRM Systems: Experience of working with Tririga or Salesforce or other CRM systems.